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Public Higher Education Bulletin

Illinois State University
Emergency Award #JE200137

Announcement of an Emergency Award/Quick Purchase

Change Order
Published Thursday July 30, 2020
Vendor: SmithGroup
Change Order Amount: $103,000

The estimated contract term end date has been extended to August 31, 2020.

The scope of work for the additional services will include the following:

-Development of building circulation plans that identify the travel directions within each floor, while also identifying entry and exit locations to classrooms. Classrooms will be identified as either singular point of entry and exit or dedicated exit and entry. Plans will not include classroom seating layout and will only identify room number.

-Building Circulation plans will include academic classroom floors and floors containing faculty offices.

-Develop COVID signage plans for all buildings and their respective floors. Signage plans will be developed to include a Priority 1 and Priority 2 plan for Illinois State University's needs. Signage plans will include signage locations leveraging the signage matrix created by SmithGroup as part of the CVA prototype. Signage locations will identify the various sign types to be used.

-SmithGroup will develop all plans in PDF format. No printed collateral is included as part of the additional service.

-SmithGroup will conduct one 1 follow up site visit with draft plans to review and confirm circulation plans align with the existing campus environment.

-SmithGroup will identify the general language to be convey for each signage location, however, the design of the physical signs and any of the specific content, language or graphics is excluded.

The Chief Procurement Officer for this procurement is now John Donato.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Awarded Tuesday June 23, 2020
Awarded to:
Vendor: SmithGroup, Chicago, IL
Amount: An estimated $205,500
An estimated start date of 6/23/2020 through 8/3/2020
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Tuesday, June 23, 2020
The University awarded a contract for Classroom Survey and Evaluation COVID-19 Protocol.
This emergency/quick purchase was required due to a situation in which the need for services to protect or further University interests was immediate and use of other competitive source selection procedures under the Illinois Procurement Code could not have been accomplished without significant risk of causing disadvantages to the University.

The recent COVID-19 pandemic has changed how Illinois State University can safely hold in-person classes starting in the Fall of 2020.

As a result, the University is developing a campus wide plan for classroom teaching to follow CDC and IDPH protocols beginning with the the 2020 Fall semester. SmithGroup will survey and evaluate 358 classroom spaces in 29 University buildings to assist the University in determining ideal occupancy. This survey and evaluation will result in necessary data and a set of drawings that will show new COVID-19 classroom seating layouts that meet CDC and IDPH defined safety protocols for occupancy.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Emergency Purchase Statement
  • JE200137_Statement.pdf (56 KB)