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Public Higher Education Bulletin

Illinois State University
Bid #NB022019
Invitation for Bid: Motor Fuel Delivered
Award Info Published Thursday March 7, 2019
Awarded to:
Vendor: Evergreen FS, Inc., Bloomington, IL
Amount: An estimated $300,000
An estimated start date of 3/15/2019 through 3/14/2020
Number of unsuccessful, responsive bidders: 0
BEP Utilization is reflected in the attached file 'NB022019_Bid_Tab_2_BEP'.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Sunday February 17, 2019
Questions received are addressed in Addendum 01.

See attached file: NB022019_Addendum01_Questions.
This notice has been modified
Published Thursday February 7, 2019
This modification is to remind vendors about the State of Illinois requirements for submitting a bid.

See attached file: NB022019_State_Requirements_Reminder.pdf
First published Monday, February 4, 2019
Sealed bids will be accepted below until 2:00 PM, Wednesday February 20, 2019:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790
Illinois State University is accepting bids for Fixed Price Motor Fuel purchases and delivery for the approximated period of 03/01/2019 through 02/29/2020. The prices submitted with your bid cannot be adjusted upon award nor at any time during the term.

There are two (2) line items for the bid:
1. No Lead Gasoline: Estimated 105,000 gal/year, University Unleaded Fuel Tank capacity is 12,000 gallons;
2. Diesel: Estimated 11,000 gal/year, University Diesel Tanks (2) capacity are 1,000 gallons.


A voluntary pre-submission conference call will be held on Tuesday, February 12, 2019, at 9:00 a.m. Local Time.
You may attend via telephone by calling into either (888) 822-7517 (USA Toll-Free) or (713) 353-0212 (USA Caller Paid/International Toll). Use access code 5604312 to join the teleconference.

This bid includes an aspirational BEP goal of 20%. Only vendors who have been certified by the bid deadline can contribute to the goal for purposes of responsiveness. A directory of certified BEP vendors is located at:

A list of potential BEP Certified contractors has been posted as file: NB022019_MotorFuelDelivered_BEPVendorList*

*This list represents Illinois State University's earnest effort to identify commodity codes that may be involved with this solicitation, and provide contact information for BEP Certified vendors that self-identify as providing those commodity codes. It is attached here for the convenience of potential bidders, not as an official or comprehensive list of BEP Certified vendors that are capable of meeting the solicitation requirements. For current and official BEP resources go to:

For additional information, contact:
Nick Mullins
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1946
FAX: (309) 438-5555
State Purchasing Officer - Constance Ratliff
There is a BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • NB022019_Addendum01_Questions.pdf (169 KB)
  • NB022019_Motor_Fuel_Delivered.pdf (599 KB)
  • NB022019_State_Requirements_Reminder.pdf (174 KB)
Other Public Documents
  • NB022019_Bid_Tab_1.pdf (51 KB)
  • NB022019_Bid_Tab_2_BEP.pdf (344 KB)
  • NB022019_MotorFuelDelivered_BEPVendorList.xlsx (25 KB)
Waiver Document
  • EvergreenFS_BEPwaiver.pdf (34 KB)