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Public Higher Education Bulletin

 
Illinois State University
SoleSource #NS21001

Announcement of a Sole Source Purchase

Award Info Published Tuesday July 14, 2020
Awarded to:
Vendor: Reinhart Foodservice LLC, Oak Creek, WI
Amount: An estimated $350,000
Terms:
An estimated start date of 7/1/2020 through 6/30/2021, 12 months
Renewals:
None
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday July 14, 2020
This modification makes a correction to the notice. The wrong vendor name was originally listed in error, otherwise all attachments and sole source information are correct.
The hearing has been cancelled
Published Monday July 13, 2020
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Tuesday, June 23, 2020
The University awarded a contract for food and food supplies to Reinhart Foodservice LLC, Oak Creek, WI, for an estimated $350,000.
The University has a need to purchase food and food supplies. This is needed as required by an existing franchise agreement. The end result of this will be purchases of specified food and disposable products from the franchise's designated vendor list. The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Reinhart Foodservice LLC. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university?s need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the items are required by an existing franchise agreement.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Nick Mullins
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1946
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:
July 8, 2020
Time:
9:00 AM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
July 3, 2020
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Sole Source Justification
  • NS21001.pdf (493 KB)
Sole Source Justification Part 2
  • NS21001Pt2.pdf (509 KB)
Other Public Documents
  • NS21001_Reinhart_FoodSupplierRequirements_Qdoba.pdf (559 KB)