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Public Higher Education Bulletin

 
Illinois State University
QBS #QBS040120

Request for Professional Services Qualifications (QBS): ISU South Campus Power Plant Chillers

This notice has been modified
Published Monday May 4, 2020

After the submission deadline, a recording of the solicitation opening will be available upon request.

This notice has been modified
Published Thursday April 30, 2020

Addendum #2 has posted. See attached file: QBS040120_Add02

E-Bidding Clarification: If you have already submitted a hard copy response to this solicitation, the response packet will be returned to you, and you must re-submit a new response via the Electronic (E-Bid) process as identified in Addendum #1.

This notice has been modified
Published Wednesday April 29, 2020

Addendum #1 has posted. See attached files:QBS040120_Add01

Updated solicitation advertisement is attached as file: QBS040120_ad2.pdf

E-Bidding Instructions for Vendors has been posted as file: E-Bidding Vendor Instructions.pdf

Updated state reminders is attached as file: QBS040120_StateReminders-ebid.pdf

Form A has been posted as file: Form_A-ebid.pdf

These documents supersede any previous documents.

The bid deadline has been extended to Friday, May 8, 2020 at 2:00pm local time.

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding) for this solicitation. New electronic submittal regulations and instructions are noted in the attachments.

This notice has been modified
Published Friday April 3, 2020

To comply with Governor Pritzker's Executive order 2020-18 (EO 2020-18) statewide stay at home directive for COVID-19, Illinois State University is implementing additional measures for campus facilities and operations. As a result, all solicitation openings have been suspended until 05/05/2020. As the COVID-19 situation evolves, the opening date may be further extended. Please continue to monitor the IPHEC bulletin for further updates.

This notice has been modified
Published Monday March 23, 2020

To comply with Governor Pritzker's Executive order 2020-10 (EO 2020-10) statewide stay at home directive for COVID-19, Illinois State University is implementing additional measures for campus facilities and operations. As a result, all solicitation openings have been suspended until 04/14/2020. Any voluntary pre-bid meetings that are phone-in/remote are still being conducted as scheduled. As the COVID-19 situation evolves, the opening date may be further extended. Please continue to monitor the IPHEC bulletin for further updates.

First published Thursday, March 12, 2020
Project Description

Illinois State University is seeking statements of qualifications from qualified professional design firms interested in providing design and construction administrative services for the installation of a new 1,000 Ton chiller in the existing Illinois State University South Campus Power Plant. This new 1000 Ton chiller will need to be integrated into a network of other existing chillers forming a chilled water system serving the facilities primarily on the southwest Quad section of the Illinois State University campus.

The scope of the project will include the installation of a new 1,000 Ton chiller, plate and frame heat exchanger, pumps, cooling tower, associated piping, electrical power connections/switchgear, and DDC controls. The design consultant will be responsible for confirming location within the existing chiller plant and ensuring physical and structural adequacy of the plant including any structural modifications.

The successful consultant will be provided with two new building demand chilled water loads to be added to this system and verify that it meets the required capacity. The design consultant shall also review all existing piping configurations and equipment within the South Campus Power Plant to meet the Universities current and future chilled water demands.

On-site observation and coordination services during construction will be required to facilitate installation and project scheduling with appropriate ISU staff.

Design firms interested in submitting their qualifications should have demonstrated knowledge and experience with chiller installation projects and networked chiller systems serving a central chilled water campus loop system. The design professionals and their consultants will be responsible for developing a complete project budget as their design progresses.

Letter Submission
Qualifications and supporting materials will be accepted below until 2:00 PM, Friday May 8, 2020:
At the following address:
Electronic Submittals Only
No Physical Responses Accepted
Register from Main Screen Under
E-Bidding Tab
Ebidding, IL 00000
via Electronic Bidding

NOTICE

A voluntary pre-submission conference call will be held on Wednesday, March 25, 2020 at 10:00 a.m.CST

You may attend via telephone by calling into either (888) 822-7517 (USA Toll-Free) or (713) 353-0212 (USA Caller Paid/International Toll).

Use access code 5604312 to join the teleconference.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to: https://cms.diversitycompliance.com.

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

This bulletin is the only official source of documents for this bid. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later thanĀ 4:30pm March 27, 2020 to Jackie Gunderson at jnmaste@ilstu.edu.


For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
Only those firms which meet the following qualifications will be considered:
  • Submitted 1 copies of their qualifications.
  • Licensed to practice as an architect, landscape architect, or engineer in the State of Illinois.
  • Registered and authorized to do business in the State of Illinois.
  • Utilize an AutoCAD compatible system to provide documents.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Specification Documents
  • QBS040120_ad.pdf (894 KB)
  • QBS040120_ad2.pdf (265 KB)
  • QBS040120_Add01.pdf (392 KB)
  • QBS040120_Add02.pdf (294 KB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (334 KB)
  • FormA.pdf (216 KB)
  • FormB.pdf (119 KB)
  • Form_A-ebid.pdf (214 KB)
  • QBS040120_StateReminders-ebid.pdf (218 KB)