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Public Higher Education Bulletin

Illinois State University
QBS #QBS062520

Request for Professional Services Qualifications (QBS): Watterson Separation Assembly Assessment

Published Tuesday March 15, 2022
Consultant: Wiss, Janney, Elstner Associates (WJE)
Amendment Amount: $237,633
The new contract total is $716,633. The new estimated contract end date is 12/31/2029.

The State Purchasing Officer for this procurement is now Constance Ratliff.
The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Wednesday September 30, 2020

Wiss, Janney, Elstner Associates (WJE)Chicago, IL

  • Amount: An estimated $479,000
  • Section: Design (unsuccessful, responsive bidders: 3)
  • Terms: An estimated start date of 10/15/2020 through 12/31/2025
  • Renewals: None

Unsuccessful respondents (3)

Buyer for this procurement: Jackie Gunderson, (309) 438-1945

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Shirley Webb


No funds appropriated by the General Assembly will be used for this project.

  • the total number of vendors who responded; see attached BEP_Report
  • the number of unsuccessful vendors who responded; see attached BEP_Report
  • the name of each bidder or offeror who submitted a response; see attached BEP_Report
  • the bid amount of each bid or offer; see attached BEP_Report
  • for each vendor who submitted a response, including the awarded vendor:    
    • the name or names of the certified Business Enterprise Program BEP firms identified in the vendor’s submitted utilization plan; see attached BEP_Report
    • the amount and percentage of business proposed to be conducted by businesses owned by BEP vendors as reflected in each utilization plan; see attached BEP_Report
    • the name or names of the certified Veteran Business Program VBP firms identified in the vendor’s submitted utilization plan; see attached BEP_Report
    • the amount and percentage of business proposed to be conducted by businesses owned by VBP vendors as reflected in each utilization plan; see attached BEP_Report
    • the total number of VBP vendors that submitted responses; see attached BEP_Report
  • the information recorded at the solicitation opening, including the bid amount i.e. the bid tab; see attached Bid_Tab

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Wednesday June 17, 2020

Addendum #2 has been posted. See attached file: QBS062520_Add02.pdf with additional file QBS062520_Pre-Bid_Attendance.pdf

This notice has been modified
Published Tuesday June 9, 2020

Addendum #1 has been posted. See attached file: QBS062520_Add01.pdf

First published Tuesday, June 9, 2020
Project Description

Illinois State University is seeking professional architectural and engineering services from firms who have experience in the forensic assessment and remediation of existing fire separation assemblies and repairs in high rise residence facilities.

Watterson Towers is a 28-story residence hall on campus of Illinois State University. It opened in 1969 and can accommodate up to 2,200 students and residence hall staff. In the preceding fifty years many maintenance and repair projects have been completed involving making penetrations in original fire separation barriers. This project is intended to address the breaches in the existing fire separation barriers, make the building safe and compliant with applicable building codes and all other applicable requirements.

The University has undertaken some preliminary observational review of these installations and concluded that a full assessment of fire assembly barriers and enclosures shall be initiated complete with recommendations for appropriate remediation work on a phased schedule to cause the least disruption to University Housing Services Operations. These repair recommendations will be approved by Illinois State University and include construction documents and construction administration services through successful completion of the project. This assessment shall include:

Mechanical/HVAC equipment shafts.

Plumbing penetrations.

Telecom/data wiring penetrations.

Electrical device penetrations.

Doorways, access panels in protected pathways.

Any wall/floor/ceiling mounted materials in protected pathways.

A complete set of construction documents and monitoring remediation work for design compliance will be a part of this engagement.

Architecture and Engineering firms interested in submitting their qualifications should have demonstrated knowledge, experience, and expertise with facilities of this typology. The designers and any required sub-consultants will be responsible for developing a comprehensive construction budget and schedule for completion of this project. It is anticipated this project will be done during summer months over several years.

This advertisement is directed to the engineering support services needed to complete the design and construction documents for public bidding including construction documents, specifications, bid services and construction administration services. Needed services and brief scope of work include: Architectural, Mechanical (HVAC) Engineering, Plumbing Engineering, Electrical Engineering

It is expected that a single team comprised of these disciplines will be assembled to provide the referenced services.

Letter Submission
Qualifications and supporting materials will be accepted below until 2:00 PM, Thursday June 25, 2020:
At the following address:
Electronic Submittals Only
No Physical Responses Accepted
Register from Main Screen Under
E-Bidding Tab
Ebidding, IL 00000
via Electronic Bidding

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date & time will not be accepted or evaluated.

ONLY electronic submissions will be accepted. Paper submissions will not be accepted for this solicitation.

IMPORTANT: Read the attached E-Bidding instructions for critical information. (File: E-BiddingVendorInstructions.pdf)

NOTICE: Pre-Bid Meeting

A voluntary pre-submission conference call will be held on Wednesday, June 17, 2020 at 10:00 a.m. CST, using the Zoom app, at which place and time all pertinent information will be shared. This pre-bid call is not mandatory, however, it is highly encouraged. We will discuss the submittal changes, as outlined below, as well as e-bidding registration details and instructions. The Zoom meeting call-in information will be included in a future addendum posted to this solicitation.

After the submission deadline, a recording of the solicitation opening is available upon request.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to:

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jackie Gunderson
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1945
FAX: (309) 438-5555
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
Only those firms which meet the following qualifications will be considered:
  • Submitted 1 copies of their qualifications.
  • Licensed to practice as an architect, landscape architect, or engineer in the State of Illinois.
  • Registered and authorized to do business in the State of Illinois.
  • Utilize an AutoCAD compatible system to provide documents.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • QBS062520_ad.pdf (273 KB)
  • QBS062520_Add01.pdf (148 KB)
  • QBS062520_Add02.pdf (143 KB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (334 KB)
  • Form_A-ebid.pdf (214 KB)
  • QBS062520_BEP_Utilization.pdf (332 KB)
  • QBS062520_COJ-01_WissJanneyElstner.pdf (55 KB)
  • QBS062520_Pre-Bid_Attendance.pdf (81 KB)
  • QBS062520_StateReminders-ebid.pdf (240 KB)
Public Opening Documents
  • BEP_Report.pdf (167 KB)
  • BIDTAB.pdf (276 KB)