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Public Higher Education Bulletin

Illinois State University
Bid #RB031121

Invitation for Bid: Cisco Flex License

This solicitation will not be awarded
Published Friday April 2, 2021
All responsive bids exceeded the available funding/budget. Any future IFB will be posted to this website.
This notice has been modified
Published Tuesday March 9, 2021

The bid deadline has been extended to Thursday, March 25, 2021 at 2:00pm local time. The zoom link has also changed for this opening and is available on the attached Add02. The question deadline has not been extended.

Addendum #2 has posted. See attached files:


This notice has been modified
Published Wednesday March 3, 2021
Addendum #1 has posted. See attached files:


RB031121 Pre-conference Attendees.pdf

First published Wednesday, February 17, 2021
Sealed bids will be accepted below until 2:00 PM, Thursday March 25, 2021:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding

Illinois State University is seeking a Cisco reseller to provide bids for specified licensing for on-premise software solutions.

In response to COVID-19, until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date & time will not be accepted or evaluated.

Either electronic submissions or paper submissions will be accepted for this solicitation.

IMPORTANT: If electronic submission is preferred, please read the attached E-Bidding instructions for critical information. (File:E-BiddingVendorInstructions.pdf)

NOTICE: Pre-Bid Meeting

A voluntary pre-submission conference call will be held on Thursday, February 25, 2021 at 10:00 a.m. CST, using the Zoom app, at which place and time all pertinent information will be shared. This pre-bid call is not mandatory, however, it is highly encouraged. You must register in advance for this meeting. The Zoom meeting call-in is listed in the attached bid document.

After the submission deadline, a recording of the solicitation opening is available upon request.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to:

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Robyn Schuline
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-0260
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • RB031121_Bid_Docs.pdf (2 MB)
  • RR031121_Add01.pdf (203 KB)
  • RR031121_Add02.pdf (224 KB)
Other Public Documents
  • E-BiddingVendorInstructions.pdf (316 KB)
  • RB031121Pre-conferenceAttendees.pdf (47 KB)
  • RB031121_StateReminders.pdf (224 KB)