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Public Higher Education Bulletin

 
Northeastern Illinois University
SoleSource #ERP2016C

Announcement of a Sole Source Purchase

Award Info Published Friday March 11, 2022

Ellucian Company, LPReston, VA

  • Amount: An estimated $382,000
  • Terms: An estimated start date of 3/1/2022 through 8/31/2024, 29 months
  • Renewals: None

Summary

Vendors

1 total
0 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Wednesday February 16, 2022
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Monday, January 31, 2022
The University awarded a contract for Enterprise Resource Planning (ERP) Modernization to Ellucian Company, LP, Reston, VA, for an estimated $382,000.
NEIU currently operates version 9x of Ellucian's Banner ERP software. These systems include finance, human resources, payroll, student information systems, financial aid, and enterprise portal. The current platform is based on a perpetual licensing model. We would like to change to a subscription model. We also want to add several modules to the ERP platform: Degree Works, Degree Works Transfer Equivalency, and Ellucian Intelligent Learning Platform. In addition, Luminus- Self Service Banner, has reached its end of life which is being replaced by Ellucian Experience. Professional Services to help the University with the implementation of the above modules are also required.

Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below. The University has determined that this purchase is only economically available from this source because the critical changes to an existing contract are necessary and best accomplished by the contract holder.
The University has determined that this purchase is only economically available from this source because the critical changes to an existing contract are necessary and best accomplished by the contract holder. The majority of the cost for this procurement is for the professional services required to implement the additional modules.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Victoria Santiago
5500 N. St. Louis Avenue
Chiago, IL 60625
Phone: (773) 442-5301
FAX: (773) 442-5314
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:
February 16, 2022
Time:
9:00 AM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
February 6, 2022
Register with:
Catherine Bradbury
Phone: (217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Sole Source Justification
  • ERP2016C-Ellucian.pdf (801 KB)
Sole Source Justification Part 2
  • ERP2016CPt2.pdf (85 KB)