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Public Higher Education Bulletin

Northern Illinois University
RFP #JMT1220

Request for Proposal: NIU Pouring Rights & Beverage Vending

This notice has been modified
Published Tuesday December 1, 2020
Addendum #2 is available.
This notice has been modified
Published Wednesday November 25, 2020
Addendum #1 is available.
First published Wednesday, November 4, 2020
Sealed proposals will be accepted below until 2:00 PM, Monday December 14, 2020:
At the following address:
Electronic Submittials Only
No Physical Responses Accepted
Register from Main Screen Under
E-Bidding Tab
E-Bidding, IL 60115
via Electronic Bidding
The Board of Trustees of Northern Illinois University is seeking comprehensive proposals for beverage pouring rights & beverage vending. The university desires to contract a primary supplier for carbonated post mix fountain beverages for NIU dining and concessions and full-service beverage vending and bottled beverages to be resold in campus retail locations including, but not limited to, carbonated bottled drinks, juice products, water, enhanced water, isotonic drinks, energy drinks, and iced coffee. The respondent will be awarded exclusive rights for fountain beverage and retail space for packaged beverages. The agreement should include the appropriate equipment to merchandise, display, and dispense products. Vendor needs to demonstrate high acceptance levels from the campus community. The University is interested in vendors with strong name recognition. The goal of the RFP process is to enter into an exclusive sponsorship partnership opportunity agreement with vendor(s) for cold beverage sales and beverage vending to enhance current operations and service levels while maximizing financial support to the University. The University hopes to establish a long-term relationship that will be mutually beneficial to both parties as well as complement the many new and exciting initiatives underway at the University. Opportunities to meet the goals are available by establishing competitive prices for products, working with the University to improve sales and availability of beverages at University facilities. Signage and sponsorship opportunities at a variety of Athletic, Dining Services, Holmes Student Center and other University sponsored events and/or venues. The vendor will be expected to offer services for any future vending and dining locations on the main campus. In addition to desiring a solution that will maximize the return to the University, it is equally important that the solution be equitable to all stakeholders.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jean Ann Thomas
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 109
DeKalb, IL 60115-2828
Phone: (815) 753-9558
FAX: (815) 753-6800
Chief Procurement Officer - John Donato
State Purchasing Officer - Carla Carreno
Submit 1 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
Proposal documents may be obtained by contacting the Purchasing Office.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 3 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • JMT1220NIUPouringRightandBeverageVendingAddendum2.pdf (216 KB)
  • JMT1220PouringRightsBeverageVendingAddendum1.pdf (2 MB)
  • RFPJMT1220.pdf (1 MB)
Other Public Documents
  • JMT1220RFPOpngFrm.xlsx (118 KB)