To obtain documents, log on:
Not registered? Register me now

Public Higher Education Bulletin

Northern Illinois University
RFP #KMC053118
Request for Proposal: Conference and Event Scheduling System
Award Info Published Monday April 15, 2019
Awarded to:
Vendor: Ungerboeck Software International, Inc., O'Fallon, MO
Amount: An estimated $170,000
An estimated start date of 5/1/2019 through 6/30/2020
8 one-year
Potential Future Renewals: $485,000
Number of Unsuccessful, Responsive Respondents: 1
Ungerboeck Systems International Inc., the awarded vendor, requested and received a BEP waiver.
CollegeNet Inc. included a request for a BEP waiver in their proposal.
Due to the lengthy evaluation process, the performance did not begin as soon as was anticipated. The initial period and all renewal periods will be advanced one calendar year with the agreement of the awarded vendor and the confirmation that the pricing offer continues to hold firm.
The State Purchasing Officer for this procurement is now Carla Carreno.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday June 5, 2018
The University has provided responses to questions from prospective vendors. Addendum #3 has been issued.
This notice has been modified
Published Wednesday May 23, 2018
The RFP opening date has been changed to June 14, 2018. Addendum #2 has been issued.
This notice has been modified
Published Friday May 18, 2018
As indicated in Section 1.5.1 of the RFP, a pre-submission conference call is scheduled: Date: Tuesday, May 22, 2018 Time: 2pm CDT (local time) While not mandatory, all prospective vendors are highly encouraged to call in and learn more about the opportunity. Questions fielded during the call will be addressed via written addendum to the RFP, posted to the Illinois Procurement Bulletin. Call in number: 815-753-0010 Please note: this is a simple party line, there is no access code required.
First published Monday, May 14, 2018
Sealed proposals will be accepted below until 2:00 PM, Thursday June 14, 2018:
At the following address:
Purchasing Office
Lowden Hall, Room 107
DeKalb, IL 60115-2828

For additional information, contact:
Kent Clapsaddle
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-6107
FAX: (815) 753-6800
State Purchasing Officer - Nicole Krneta Rogers
There is a BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • Addendum1KMC053118.docx (29 KB)
  • Addendum2KMC053118ConfEventScheduling.docx (29 KB)
  • Addendum3KMC053118.docx (35 KB)
  • KMC053118.docx (192 KB)
  • W9_Nov2017.pdf (127 KB)
Public Opening Documents
  • KMC053118OpeningDoc6-14-18.pdf (34 KB)
Waiver Document
  • KMC053118BEPWaiver4-2-19.pdf (66 KB)