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Public Higher Education Bulletin

Northern Illinois University
Bid #PSCM062218
Invitation for Construction Bid: Holmes Student Ctr Renovation Proj - Trades
Award Info Published Monday September 10, 2018
Awarded to:
Contractor: Mechanical Concepts of Illinois, Inc., Romeoville, IL
Amount: An estimated $1,395,000
Division of Work: Heating (unsuccessful, responsive bidders: 8)
Terms:  One-time transaction
Contractor: Flo-Tech Mechnical Systems, Inc., Addison, IL
Amount: An estimated $2,657,000
Division of Work: Ventilation (unsuccessful, responsive bidders: 6)
Terms:  One-time transaction
Contractor: JB Contracting Corporation, La Salle, IL
Amount: An estimated $1,317,000
Division of Work: Plumbing (unsuccessful, responsive bidders: 2)
Terms:  One-time transaction
Contractor: Swedberg Electric, Inc., Sycamore, IL
Amount: An estimated $3,780,000
Division of Work: Electrical (unsuccessful, responsive bidders: 2)
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 18
Heating Prime Mechanical Concepts of Illinois, Inc BEP vendor: Central States Mfg & Sales Corp dba/Argo Summit Supply Co $275,600 (20%)
Ventilation Prime Flo-Tech Mechanical Systems, Inc BEP vendor: Complete Mechanical Piping $525,000 (20%)
Plumbing Prime JB Contracting Corporation BEP Vendors Ottsie, LLC $127,550 (10%), Tri-State Enterprises, Inc $127,550 (10%)
Electrical Prime Swedberg Electric BEP certified vendor (100%)
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday June 26, 2018
Update to BHFX Digital Imaging information: If you have any questions regarding documents, call BHFX Digital Imaging at their Elgin, Illinois location at phone number 847-742-2876. (The Rockford location is closed.)
First published Monday, June 25, 2018
Project Description
Holmes Student Center Renovation Project Phase 1 Redevelopment Project number: P2405

Trades: Electrical, Plumbing, Heating, Ventilation
Northern Illinois University is requesting bids from qualified contractors to furnish and install all necessary labor, material and equipment required to complete the project known as Holmes Student Center Renovation Phase 1 Redevelopment.
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday, July 24, 2018:
Purchasing Office
Lowden Hall, Room 107
DeKalb, IL 60115-2828
The project consist of renovation of the Holmes Student Center. The renovation includes demolition of interior finishes; walls; ceilings; mechanical ductwork, piping, and equipment; plumbing and fixtures; electrical conduit, lights, and service; and exterior site work. New work consists of walls, finishes, ceilings, doors/frames/hardware, exterior windows; HVAC systems and distribution; -electrical service and distribution; fire protection service and piping; plumbing lines and distribution; food service equipment; site work including sidewalks, landscaping, site amenities, domestic water service replacement, storm sewer construction and paver system.

All work will be completed at Holmes Student Center (HSC) at Northern Illinois University, DeKalb, Illinois.

This procurement will be contingent on required approvals. There is no guarantee that a purchase order will be issued as a result of this bid.

Separate Prime Contracts will be awarded for:
  1. General Contractor, to include the responsibility of coordinating contractors for the prime contracts listed below:
  2. Electrical
  3. Plumbing
  4. Heating
  5. Ventilation
Sealed bids should be properly marked in accordance with bid instructions.

Bid Number PSCM062218 for bid submission for Trades. Bids are due on Tuesday, July 24, 2018 at 2:00 pm (CST).

Bidders shall submit one (1) original and two (2) copies of the response as defined in specifications. No faxes will be accepted.

Bid response(s) may be sent by U.S Postal Service or express courier-type service (such as FedEx, UPS, DHL, etc.) properly addressed to ensure on-time delivery. Bidders may also deliver their Bid response in person to NIU Procurement Services & Contract Management address listed below, prior to the Bid opening date and time.
Northern Illinois University strongly supports the participation of businesses owned by Minorities, Women, and Persons with Disabilities and has established a goal that 20% of its contracts be awarded to Business Enterprise Program (BEP)/MAFBE owned businesses. The University desires participation either on a direct basis or through subcontracting efforts. The Bidder must submit a Business Enterprise Program (BEP) Utilization Plan in accordance with Section 00 2121 of this bid document.

At the time of bid, Vendor, and/or proposed Subcontractor(s) must be certified with CMS as BEP vendor. Failure to complete a Utilization Plan (with Letter of Intent(s)) or provide Good Faith Effort documentation shall render the bid non-responsive or not responsible.

MANDATORY Pre-Bid Meeting / Site Visit: There is a Mandatory Pre-Bid Meeting/Walk-through required for this project to be held on July 9, 2018 at 9:00 a.m. (CST) in the Holmes Student Center (HSC) Capitol room on the Main level. The building is located at 340 Carroll Avenue on the Northern Illinois University Campus in DeKalb, Illinois 60115.

Parking is available in the campus visitor's lot, located on Carroll Avenue just south of the building for a charge of $5 per vehicle.

Bidders must attend the pre-bid meeting, visit the site, sign in with the facility representative and indicate the site visit on the bid form to be eligible to bid this project.

Bidders who fail to attend the pre-bid walk-through will not be allowed to bid on this project.

Plans are available at BHFX Digital Imaging. Call your local BHFX location for specifications and plans, or go to, click on Public Jobs, then click on "NIU-Holmes Student Center Renovation" to view and order specifications and plans. If you have any questions regarding documents, call BHFX Digital Imaging at their Elgin, Illinois location at phone number 847-742-2876.
All responses must include:
  • Submit one (1) original and two (2) copies of the response as defined in specifications.
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid Security submitted with each bid in the amount of 5 percent (5%) of the bid amount.
  • A letter from the surety company in substantially the form set forth in the instructions for performance and payment bonds.
  • There is a 20% BEP goal for this procurement. See solicitation documentation for details.
  • Bidder's prequalification requirements as identified in Section 00 213- Instructions to Bidders.
  • The contract(s) for this solicitation could exceed $50,000.00 annually, Financial Disclosures and Conflicts of Interest will be required for all prime contractors and any subcontractors exceeding the $50,000.00 threshold.
  • Owner reserves right to reject any and all bids and to waive informalities and irregularities.

For additional information, contact:
Antoinette Bridges
Northern Illinois University
Office of Procurement Services
Lowden Hall, Room 107
Dekalb, IL 60115-2828
Phone: (815) 753-6727
FAX: (815) 753-6800
State Purchasing Officer - Nicole Krneta Rogers

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Other Public Documents
  • HSCConstructiontradesPSCM062218UnsuccessfulBiddersBEPList.doc (32 KB)
Public Opening Documents
  • bidtabpscm062218.pdf (487 KB)