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Public Higher Education Bulletin

 
Northern Illinois University
RFP #PSCMAB100819

Request for Proposal: Campus Card & Point of Sale Solution

Award Info Published Wednesday July 1, 2020
Awarded to:
Vendor: Transact Campus, Inc, Phoenix, AZ
Amount: An estimated $225,000
Terms:
An estimated start date of 7/1/2020 through 6/30/2021
Renewals:
9 one-year
Potential Future Renewals: $1,834,281
Number of Unsuccessful, Responsive Respondents: 0
Comments:
20 BEP Included - Waiver Approved for Transact Campus, Inc
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Carla Carreno.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday November 8, 2019
Addendum #3 Questions and University response is available.
This notice has been modified
Published Tuesday November 5, 2019
The RFP opening date has been changed to November 15, 2019. 2 PM (CST). Addendum #2 is available for downloading. Addendum #3 will be issued soon to provide additional information regarding Q & A
This notice has been modified
Published Thursday October 31, 2019
The RFP opening date has been changed to November 8, 2019. Addendum #1 is available for downloading. Correction to Addendum #1 - Note signed Addendum (s) must be submitted with Packet #1 instead of Packet #3. Addendum #2 will be issued soon to provide additional information regarding Q & A.
First published Thursday, October 10, 2019
Sealed proposals will be accepted below until 2:00 PM, Friday November 15, 2019:
At the following address:
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115
The University invites proposals for a multi-purpose campus ID card and point-of-sale (POS) solution. This RFP provides prospective suppliers with the information required to prepare and submit proposals detailing the solution and services they can provide. The solution must be comprehensive, providing a true one card platform supportive of all card-based services. Supplier is expected to have in place the necessary resources to ensure seamless integrations with existing University systems. Supplier will accommodate the Universitys phased approach to implementation of a solution. Additionally, the University expects innovative solutions in relation to system integrations and identifying maximization of other potential opportunities to remain current in the card system industry.
There is a 20% BEP Goal included in this requirement. Please note the submission of a Business Enterprise Program Utilization Plan is required to be submitted with Proposals. Proposals submitted without a Utilization Plan shall not be considered for contract award.
A non-mandatory pre-submission conference call will be held on Friday, October 18, 2019 at 2:00 PM CST. Dial-in number is (815)753-0011. Refer to section 1.5 of the proposal document for additional information.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Kevin Lam
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-1675
FAX: (815) 753-6800
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Carla Carreno
Submit 5 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • Addendum1Duedatechange.pdf (20 KB)
  • Addendum2Duedatechange.pdf (20 KB)
  • Addendum3QA.pdf (205 KB)
  • RFPPSCMAB100819CampusCardPOSSolutionF.pdf (1 MB)
Public Opening Documents
  • PSCMAB100819-OpeningForm.pdf (28 KB)
Waiver Document
  • BEP-WaiverTransact-FY21.pdf (146 KB)