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Public Higher Education Bulletin

Northern Illinois University
SoleSource #PSCMAMR06022022

Announcement of a Sole Source Purchase

Award Info Published Tuesday June 28, 2022

Educational Computer Systems, Inc.Coraopolis, PA

  • Amount: An estimated $40,000
  • Terms: An estimated start date of 7/1/2022 through 6/30/2023, 12 months
  • Renewals: 5 one-year
  • Potential Future Renewals: $200,000



1 total
0 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Wednesday June 22, 2022
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, June 7, 2022
The University awarded a contract for Perkins Loan Management and Collection System to Educational Computer Systems, Inc., Coraopolis, PA, for an estimated $40,000.
The University has a need to purchase a student loan servicing service for the purpose of Perkins loan management and collections. More specifically, this purchase meets NIUs need for a comprehensive campus-based student loan servicing solution to maintain compliance with all applicable state and federal regulations, ensure students and borrowers are provided with a high level of customer service, and to assist with reducing the administrative burden on our office with limited staffing. ECSI has a very comprehensive full-service model and cost-effective solution for managing a student loan portfolio. ECSI provides borrowers with world-class customer service and unlimited phone support while processing all payments & entitlement forms to enhance and streamline operations on behalf of the school. By partnering with ECSI, we are able to focus on what's critical by relieving administrative responsibilities such as monthly bill file creation, NSLDS Reporting, document imaging and storage, and report generations.
The University has determined that this purchase is only economically available from this source because the critical changes to an existing contract are necessary and best accomplished by the contract holder.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Annette Reyes
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-6180
FAX: (815) 753-6800
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

June 22, 2022
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
June 17, 2022
Register with:
Catherine Bradbury
Phone: (217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • PSCMAMR06022022.pdf (805 KB)
Sole Source Justification Part 2
  • PSCMAMR06022022Pt2.pdf (85 KB)