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Public Higher Education Bulletin

Northern Illinois University
SoleSource #kal08012021

Announcement of a Sole Source Purchase

Renewal Info
Published Tuesday June 7, 2022
Renewal entered into with:
Vendor: Hyland Software, Inc
Amount: An estimated $155,055.53
Renewal: 1st of 2, 8/1/2022 through 7/31/2023
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
Yes, this remains a sole source
Potential Future Renewals: $144,934.24
The State Purchasing Officer for this procurement is now Catherine Bradbury.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Wednesday June 2, 2021

Hyland Software, IncWestlake, OH

  • Amount: An estimated $147,473.99
  • Terms: An estimated start date of 8/1/2021 through 7/31/2022, 12 months
  • Renewals: 2 twelve-month
  • Potential Future Renewals: $299,989.77



1 total
0 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Wednesday June 2, 2021
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, May 18, 2021
The University awarded a contract for Enterprise Document Imaging Services to Hyland Software, Inc, Westlake, OH, for an estimated $147,473.99.
Software maintenance services for multiple document imaging applications and solutions
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration. Software License/Upgrade/Maintenance/Technical Help Desk 24/7

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Kevin Lam
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-1675
FAX: (815) 753-6800
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

June 2, 2021
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
May 28, 2021
Register with:
Catherine Bradbury
Phone: (217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

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Sole Source Justification
  • kal08012021Hyland.pdf (844 KB)
Sole Source Justification Part 2
  • kal08012021Pt2.pdf (118 KB)