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Public Higher Education Bulletin

Northern Illinois University
Bid #smo4915
Invitation for Construction Bid: Lucinda Avenue Extension
Award Info Published Tuesday April 21, 2015
Awarded to:
Contractor: Elliott & Wood Inc., DeKalb, IL
Amount: An estimated $1,320,000
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 1
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Wednesday, March 25, 2015
Project Description
Bids are requested for the extension of Lucinda Avenue from Stadium Drive East to Stadium Drive West (approximately 1,500 feet). Lucinda Avenue Extension could potentially include all of the following: Full-depth HMA Pavement, PCC Curb and Gutter, Enclosed Drainage System, HMA Bike Paths, PCC Sidewalks, Street Lighting, Waterline Replacement, Pavement Marking, Traffic Control Signing and Landscaping. The general location of the proposed improvements is located on the Northern Illinois University campus in DeKalb, Illinois. The project site is located in an area confined by Stadium Drive East and Stadium Drive West as well as Douglas Drive and Stadium Drive North.
Sealed bids will be accepted at the address below until 2:00 PM, Thursday, April 9, 2015:
Purchasing Office
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Pre-Bid Meeting/Site Visit
There is a mandatory Pre-Bid Meeting required for this project. It will be held Thursday, April 2, 2015, at 2:00 PM local time in the Physical Plant Building, Room 112, 120 W. Stadium Drive, DeKalb, IL 60115.

Bidders must attend the Pre-Bid Meeting, which will include a site visit. Contractors must sign-in at the Pre-Bid and indicate the site visit on their bid form to be eligible to bid on this project.

Bidders who fail to visit the site will not be allowed to bid on this project.

For technical questions and site visit questions, contact:

Ken George at 815-753-0388 or

Clay Shipley, Engineer, at 708-342-1266 or

Plans and Specifications
Plans are available at BHFX Digital Imaging. Call your local BHFX location for specifications and plans, or go to, click on "All Public Jobs”, then click on "NIU-Lucinda Avenue Extension" to view and order specifications and plans. If you have any questions in regards to receiving documents, call BHFX Digital Imaging’s Rockford, Illinois, location, phone number 815-397-8800.

Bid Opening
After the closing time, bids will be opened publicly and forms will be read for completeness. This does not construe or reject any bids and is for information only. The bid form and all required forms listed on the bid form will be all that is read during the opening period.

Bid Acceptance or Rejection
The Owner reserves the right to reject any or all bids or any part thereof, to waive any informalities in the bidding, and to accept the bids deemed to be in the best interests of the Owner after all bids have been examined and evaluated. Alternates, if considered will be accepted in any order as determined by the Owner.

Statutory Requirements
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority that are applicable to the work or to the project. The successful bidder shall pay prevailing wage and utilize equal employment opportunity hiring practices as spelled out in NIU’s General Conditions.

Protest Review Office
Vendors may submit a written protest to the Protest Review Office following the requirements of the Higher Education Standard Procurement Rules. (44 Ill. Admin. Code 4.5550) For protests related to the solicitation, including specifications, the Protest Review Office must physically receive the protest no later than 14 days after the solicitation or related addendum was posted to the Bulletin. For protests related to rejection of individual responses, or of awards, the protest must be received by close of business no later than 14 days after the protesting party knows or should have known of the facts giving rise to the protest, or posting to the Bulletin, whichever is earlier. The Protest Review Office’s information is as follows: Chief Procurement Office for Higher Education Attn: Protest Review Office 513 Stratton Office Building 401 South Spring Street Springfield, IL 62706.

For additional information, contact:
Scott Olsen
Northern Illinois University
Office of Procurement Services
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-6111
FAX: (815) 753-6800
State Purchasing Officer - Lee Saulter
All responses must include:
  • Submit 1 copies of the response as defined in the specifications.
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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