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Public Higher Education Bulletin

Southern Illinois University Carbondale
Bid #K090115
Invitation for Bid: Arc-Flash Personal Protection Clothing
Award Info Published Wednesday December 23, 2015
Awarded to:
Vendor: Sitex Corporation, Paducah, KY
Amount: An estimated $144,237.60
An estimated start date of 1/1/2016 through 12/31/2020
2 two-year
Potential Future Renewals: $115,390.08
Number of unsuccessful, responsive bidders: 1
The State Purchasing Officer for this procurement is now Steve Todt.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday September 18, 2015
Addendum #1, the pre-bid attendance record, and the pre-bid meeting minutes are now attached.
First published Friday, September 4, 2015
Sealed bids will be accepted at the address below until 2:00 PM, Wednesday September 23, 2015:

Procurement Services
113 Wakeland Hall, MC-6813
1215 Douglas Drive
Carbondale, IL 62901

The clothing is needed to comply with the National Fire Protection Act (NFPA) 70E. Southern Illinois University Carbondale will provide arc flash personal protection equipment to the electricians employed at Plant and Service Operations.
There is a pre-bid meeting on Thursday, September 10, 2015 at 1:30 PM. The meeting will take place at the Plant and Service Operations Break Room, 210 Physical Plant Drive, Carbondale Campus, Carbondale, IL. Attendance is Highly Recommended.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. Do not confuse this requirement with the Board of Elections certification. You may register to do business at Failure to be in compliance at the time of bid opening will result in your bid being considered non-responsive.
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Effective January 1, 2011 communications regarding the specifications of this solicitation, which are not given in a public forum, are subject to public reporting. Questions regarding where the bid is to be mailed, the date and time of the opening or how to obtain a copy of the solicitation or any other procedural question will not need to be reported. The disclosure of the inquiries that need to be reported will include the name, address, phone number and email address of the person and firm making the inquiry. The reporting of this information will be published on the Procurement Policy Board website:

For additional information, contact:
Robert Shultz
Phone: (618) 453-6717
State Purchasing Officer - Steve Todt
The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. This procurement may be contingent on Board of Trustees approval. There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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To obtain documents, log on:
Specification Documents
  • K090115.pdf (869 KB)
Other Public Documents
  • K090115Amendment1.pdf (60 KB)
  • K090115PreBidAttendanceSheet.pdf (27 KB)
  • K090115PreBidMeetingMinutes.pdf (28 KB)
Public Opening Documents
  • K090115AttendanceBidOpening.pdf (31 KB)
  • K090115Bidtabulation.pdf (142 KB)