Number of unsuccessful, responsive bidders:
Vendor: PFM Financial Advisors, LLC, Philadelphia, PA
Amount: An estimated $495,000
An estimated start date of 7/1/2018 through 6/30/2027
This award is pending administrative approval. PFM was determined to be the most qualified vendor, even though they did not submit the lowest price. The SPO has determined the price to be fair and reasonable. The Business Enterprise Program information is attached.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Amendment #3 has been uploaded.
Amendment #2 has been uploaded, which extends the bid opening date to February 13, 2018.
Amendment #1 has been uploaded.
First published Thursday, December 21, 2017
Sealed proposals will be accepted at the address below until 2:00 PM, Tuesday February 13, 2018:
113 Wakeland Hall, MC-6813
1215 Douglas Drive
Carbondale, IL 62901
The University has determined a need to contract for the professional services of a financial advisor to assist with ongoing needs in financial matters related to the University's debt and capital structure. Revenue bonds are regularly issued to finance construction and improvement of auxiliary facilities such as residence halls, recreation centers, student centers and other student service facilities and School of Medicine medical practice facilities. Certificates of Participation are occasionally issued to finance facilities and equipment for which there is not established revenue source for repayment of debt. In addition, the University may consider other types of funding for capital investments and other needs including but not limited to Public Private Partnerships ("P3").
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at http://cyberdriveillinois.com/departments/business_services/howdoi.html
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Elections' registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Effective January 1, 2011 communications regarding the specifications of this solicitation, which are not given in a public forum, are subject to public reporting. Questions regarding where the bid is to be mailed, the date and time of the opening or how to obtain a copy of the solicitation or any other procedural question will not need to be reported. The disclosure of the inquiries that need to be reported will include the name, address, phone number and email address of the person and firm making the inquiry. The reporting of this information will be published on the Procurement Policy Board website: https://www.illinois.gov/ppb/Pages/procurement-communications-reporting.aspx
Please include your Illinois Procurement Gateway registration number. If you are not registered, it is highly recommended that you do so. You may register at https://ipg.vendorreg.com. You do not have to be registered at the time of bid opening to be in compliance.
For additional information, contact:
State Purchasing Officer - Steve Todt
Submit 4 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights
(IDHR) eligibility number is required on all proposals, if applicable. There is no BEP goal for this procurement. The contract(s) for this solicitation could exceed $50,000 annually.