First published Monday, May 9, 2022
Sealed bids will be accepted below until 2:00 PM, Tuesday May 31, 2022:
At the following address:
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
Southern Illinois University Carbondale requests responses from responsible vendors to meet its needs. A brief description is set forth below, with detailed requirements in subsequent sections of this solicitation. If you are interested and able to meet these requirements, the University appreciates and welcomes a response. Brief Description: Provide a lump sum cost for staffing, materials and service for yearly testing of the fire pumps and sprinkler systems in University Housing at Southern Illinois University. Work shall also include repairs and maintenance work as needed on an hourly basis to maintain the sprinklers in accordance with NFPA 25. Work shall be for the period July 1, 2022, through June 30, 2027 with an option to renew for an additional five year period.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at http://cyberdriveillinois.com/departments/businessservices/howdoi.html
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Elections registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Please include your Illinois Procurement Gateway registration number. If you are not registered, you may register at https://ipg.vendorreg.com. It is highly recommended that your register with the Illinois Procurement Gateway. You do not have to be registered at the time of bid opening to be in compliance.
There will be a pre-submission conference scheduled for this solicitation on May 16, 2022 at 10:00am located at Schneider Hall, Room 116B, 370 Neely Drive Carbondale, IL 62901. We will discuss the State of Illinois requirements, BEP/Veteran goals and Project Scope. It is HIGHLY RECOMMENDED that you attend the pre-submission conference. Additional Information: Parking is available in a small parking lot on East Park Street, right behind the dormitory building. Enter the building at the dumpster and make a right once inside the building. Call 618-559-9865 for additional directions, if needed. A site visit to buildings will be available if requested.
NOTE: You must submit either Form A or Form B in your response. You must submit the Utilization plan with your response. You must be registered with the Illinois State Board of Elections prior to the bid opening date. Failure to register with the ISBE by bid opening date and failure to submit Form A or Form B and the Utilization plan will result in your bid being considered as Non-Responsive.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Chief Procurement Officer - John Donato
State Purchasing Officer - Steve Todt
There is a 30 percent BEP goal for this procurement. See solicitation documentation for details.
There is a 3 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.
The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights
(IDHR) eligibility number is required on all proposals, if applicable.
The contract(s) for this solicitation could exceed $50,000 annually.