To obtain documents, log on:
Not registered? Register me now

Public Higher Education Bulletin

Southern Illinois University Carbondale
Bid #M052219
Invitation for Bid: Fire Pumps & Sprinkler Testing University Housing
Award Info Published Wednesday July 3, 2019
Awarded to:
Vendor: Johnson Controls Fire Protection LP, Boca Raton, FL
Amount: An estimated $192,000
An estimated start date of 7/22/2019 through 6/30/2022
Number of unsuccessful, responsive bidders: 1
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday June 7, 2019
Addendum 2 is attached.
This notice has been modified
Published Tuesday June 4, 2019
Addendum 1 is attached.
First published Friday, May 24, 2019
Sealed bids will be accepted below until 2:00 PM, Tuesday June 11, 2019:
At the following address:
Procurement Services
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
Southern Illinois University requests responses from responsible vendors to provide a lump sum cost for staffing, materials and service for yearly testing of the fire pumps and sprinkler systems in University Housing at Southern Illinois University. Work shall also include repairs and maintenance work as needed on an hourly basis to maintain the sprinklers in accordance with NFPA 25 as outlined in the attached documentation. Work shall be for the period of July 1, 2019 through June 30, 2022.
There will be a HIGHLY RECOMMENDED pre-bid teleconference meeting on June 3, 2019 to discuss new Illinois procurement rule changes. Details are in the attached documentation.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Election?s registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Please include your Illinois Procurement Gateway registration number. If you are not registered, you may register at It is highly recommended that your register with the Illinois Procurement Gateway. You do not have to be registered at the time of bid opening to be in compliance.

For additional information, contact:
Eric Massey
Phone: (618) 453-6715
FAX: (618) 453-6714
State Purchasing Officer - Steve Todt
The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. This procurement may be contingent on Board of Trustees approval. Solicitation documents may be obtained by contacting the Purchasing Office. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • M052219FIrePumpsandSprinklerTesting.pdf (718 KB)
Other Public Documents
  • M052219FirePumpsandSprinklerSystemsAddendum1.pdf (1 MB)
  • M052219FirePumpsandSprinklerSystemsAddendum2.pdf (7 KB)
Public Opening Documents
  • M052219FirePumpsandSprinklerSystemsBidOpeningInfo.pdf (1 MB)
Waiver Document
  • M052219JohnsonControlsFireProtectionLPBEPWaiver.pdf (1 MB)