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Public Higher Education Bulletin

Southern Illinois University Carbondale
Bid #M102219

Invitation for Bid: Repair Parts for Heating Systems

Award Info Published Wednesday February 19, 2020
Awarded to:
Vendor: St. Louis Boiler Supply Co., Inc., St. Louis, MO
Amount: An estimated $450,000
An estimated start date of 3/1/2020 through 1/31/2022
Number of unsuccessful, responsive bidders: 0
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Monday November 18, 2019
The bid opening date has been changed to November 27, 2019.
First published Thursday, October 24, 2019
Sealed bids will be accepted below until 2:00 PM, Wednesday November 27, 2019:
At the following address:
Procurement Services
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
Southern Illinois University Carbondale requests responses from responsible vendors to meet its needs. A brief description is set forth below, with detailed requirements in subsequent sections of this solicitation. If you are interested and able to meet these requirements, the University appreciates and welcomes a response. Brief Description: Plant and Service Operations (PSO) has an ongoing need for miscellaneous repair parts for heating systems for the period through January 31, 2022. The pricing proposal is arranged by line item categories. Respondents are asked to propose discounts on each category they can provide the University. Respondents will not be penalized for not responding to each category but having a wide array of categories to choose from will enable the University's Physical Plant to purchase their required supplies from multiple sources at the lowest possible cost. Brand Specific: Southern Illinois University Carbondale has a need for compatibility of systems, therefore brand name or equal will not be allowed. You must bid brand specific as listed on the pricing proposal.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Election?s registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Please include your Illinois Procurement Gateway registration number. If you are not registered, you may register at It is highly recommended that your register with the Illinois Procurement Gateway. You do not have to be registered at the time of bid opening to be in compliance.
There is a pre-submission teleconference scheduled for this solicitation on October 31, 2019 at 10:00 am to discuss the State of Illinois requirements and BEP/Veteran goals. It is HIGHLY RECOMMENDED you attend this meeting. The phone number and passcode can be found in section 1.5 of the bid documents.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Eric Massey
Phone: (618) 453-6715
FAX: (618) 453-6714
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Steve Todt
Solicitation documents may be obtained by contacting the Purchasing Office.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
This procurement may be contingent on Board of Trustees approval.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • M102219RepairPartsforHeatingSystems.pdf (730 KB)
Other Public Documents
  • M102219BEPLetterofIntent.pdf (2 MB)
  • M102219BidSummaryRepairPartsforHeatingSystems.pdf (12 KB)
  • M102219HeatingRepairPartsSingleBidderLetter.pdf (412 KB)
Public Opening Documents
  • M102219BidOpeningInfoRepairPartsHeatingSystems.pdf (335 KB)