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Public Higher Education Bulletin

Southern Illinois University Carbondale
Bid #M103017
Invitation for Bid: Various Fuels & Fuel for University Farms
Award Info Published Thursday November 30, 2017
Awarded to:
Vendor: Hines Oil Company, Inc., Murphysboro, IL
Amount: An estimated $497,234
An estimated start date of 1/1/2018 through 12/31/2019
Number of unsuccessful, responsive bidders: 0
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Wednesday, November 1, 2017
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday November 21, 2017:

Procurement Services
113 Wakeland Hall, MC-6813
1215 Douglas Drive
Carbondale, IL 62901

Southern Illinois University Carbondale is seeking bids from responsible vendors to furnish and deliver approximately 25,000 gallons of unleaded regular gasoline, 68,700 gallons of off road diesel fuel, 36,000 gallons of on road B11 & B20 soy blend diesel fuel, and 3,200 gallons of 89 octane unleaded gasoline to Travel Service, Physical Plant, Touch of Nature, Motorcycle Safety, University Farms Service Center, University Farms Horticulture Center, and University Farms Agronomy Center for the period of January 1, 2018 through December 31, 2019 as outlined in the attached documentation.
Registration for conducting business in the State of Illinois (30 ILCS 500/20-43) Sec. 20-43: Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois. Do not confuse this requirement with the Board of Elections certification. You may register to do business at:
Board of Elections: Public Act 095-0971, which became effective on January 1, 2009, requires vendors to register with the State Board of Elections before bidding on any State contract that exceeds $50,000. Registration is also required for all vendors currently holding and/or bidding on State contracts that in the aggregate exceed $50,000 in value.
Please check the State Board of Elections website for information on how to register. Please include your online certification with your bid response. See sample copy included within this bid package.
Please include your Illinois Procurement Gateway registration number. If you are not registered, you may register at It is highly recommended that your register with the Illinois Procurement gateway. You do not have to be registered at the time of bid opening to be in compliance.

For additional information, contact:
Eric Massey
Phone: (618) 453-6715
FAX: (618) 453-6714
State Purchasing Officer - Steve Todt
The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. This procurement may be contingent on Board of Trustees approval. Solicitation documents may be obtained by contacting the Purchasing Office. There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • M103017VariousFuelsandFuelsforUniversityFarms.pdf (798 KB)
Public Opening Documents
  • M103017BidOpeningInfo.pdf (289 KB)