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Public Higher Education Bulletin

 
Southern Illinois University Carbondale
SoleSource #R206520-0003S

Announcement of a Sole Source Purchase

Award Info Published Wednesday October 9, 2019
Awarded to:
Vendor: Evisions, Incorporated, Irvine, CA
Amount: An estimated $378,000
Terms:
An estimated start date of 10/15/2019 through 6/30/2024, 56 months
Renewals:
None
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday September 16, 2019
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Wednesday, September 4, 2019
The University awarded a contract for software license and maintenance to Evisions, Incorporated, Irvine, CA, for an estimated $378,000.
Ellucian Banner is the system used for student processing at both SIU Carbondale and Edwardsville, and is the system for HR and payroll at Edwardsville. For over 12 years, both campuses have used eVisions' Argos and FormFusion to extend the functionality of Banner, allowing for state and federal regulatory reporting, interdepartmental workflow, campus/student specific communications, as well as campus and department specific ad hoc needs. As Ellucian's strategic partner in these areas, eVisions has access to the applications and the data in Banner to seamlessly integrate FormFusion and Argos within Banner.
The University, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is eVisions, Inc. The University has provided detail justification to support its conclusion as shown on the attached Sole Source Justification form. Although the University has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the University's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Betty Rouse
Phone: (618) 453-5751
FAX: (618) 453-6714
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:
September 19, 2019
Time:
9:00 AM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
September 13, 2019
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • R206520-0003SeVisionssolesource.pdf (3 MB)
Sole Source Justification Part 2
  • R206520-0003SPt2.pdf (26 KB)