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Public Higher Education Bulletin

Southern Illinois University Carbondale
Bid #S1318M
Invitation for Construction Bid: Neckers Hall HVAC System Renovations - Electrical
Award Info Published Monday January 11, 2016
Awarded to:
Contractor: Clinton Electric, Incorporated, Ina, IL
Amount: $83,824
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 3
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday October 27, 2015
Amendment #1 has been added.
This notice has been modified
Published Tuesday October 27, 2015
Pre-bid meeting minutes and attendance list have been added.
First published Wednesday, October 14, 2015
Project Description
Southern Illinois University is seeking bids from qualified vendors to furnish all material, labor and equipment to complete the electrical system renovation at Neckers Hall on the campus of Southern Illinois University, Carbondale, Illinois. The work shall be done in accordance with the plans and specifications entitled "Neckers Hall - HVAC System Renovations" dated May 1, 2015.

SIU Carbondale Project Labor Agreement, General Conditions, and current Jackson County, Illinois prevailing wage shall all apply to this project.
Sealed bids will be accepted at the address below until 2:00 PM, Wednesday, November 4, 2015:
Procurement Services
113 Wakeland Hall, MC-6813
1215 Douglas Drive
Carbondale, IL 62901
This project consists of the replacement of the air handling equipment in the northeast mechanical rooms on the first, second, third, and fourth floors. The project also includes the replacement of all associated lab exhaust fans associated with these rooms and the complete replacement of AHU-5 in the penthouse. This project consists of a separate contract for HVAC and electrical work as shown in the drawings and specified herein.
A highly recommended pre-bid conference is scheduled for this project at the Plant and Service Operations break room on the Southern Illinois University Carbondale campus on October 21, 2015 at 2:00p.m. Attendance at this pre-bid conference is strongly encouraged. The Physical Plant Break Room is located at 210 Physical Plant Drive, Carbondale, IL.
The PDF attachments pertaining to RFQ #S1318M include bid documents, drawings and the specifications project manual. Detailed contact information for SIUC Procurement Services, the architect of record, and the plan house distribution list are included within the General Information section of the PDF attachment.
Contractor shall have access to project site 10 days after receipt of the Notice to Proceed anticipated in January 2016. All work associated with this contract must be substantially completed August 17, 2016. The contractors will be responsible for providing all labor and equipment necessary to meet this schedule. See Section 01 10 00, 1.6 Access to Site, for more information.
Registration for conducting business in the State of Illinois (30 ILCS 500/20-43) Sec. 20-43: Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. Do not confuse this requirement with the Board of Elections certification. Please check the Secretary of State website for information on how to register. The correct link is provided within the General Information section of this bid document.

Please include a copy of your certification with your bid response. Failure to be in compliance
Board of Elections: Public Act 095-0971, which became effective on January 1, 2009, requires vendors to register with the State Board of Elections before bidding on any State contract that exceeds $50,000. Registration is also required for all vendors currently holding and/or bidding on State contracts that in the aggregate exceed $50,000 in value. Please check the State Board of Elections website for information on how to register. The correct link is provided within the General Information section of this bid document.

Please include your online certification with your bid response. See sample copy included within this bid package. Failure to be in compliance at the time of bid opening will result in your bid being considered non-responsive.
Effective January 1, 2011 communications regarding the specifications of this solicitation, which are not given in a public forum, are subject to public reporting. Questions regarding where the bid is to be mailed, the date and time of the opening or how to obtain a copy of the solicitation or any other procedural question will not need to be reported. The disclosure of the inquiries that need to be reported will include the name, address, phone number and email address of the person and firm making the inquiry. The reporting of this information will be published on the Procurement Policy Board website. The correct link is provided within the General Information section of this bid document.
Suppliers intending to respond to any posted requirement are encouraged to visit that site to insure that they have received a complete and current set of documents. Some notices may provide a downloadable copy of the pertinent procurement documents, as well as any amendments to those documents. Additionally, some notices may permit a supplier to submit a response to a posted requirement in an electronic format. Any supplier receiving a copy of procurement documents from a bid referral service and/or other third party is solely responsible for insuring that they received all necessary procurement documentation, including amendments. Interested suppliers should note that the State Universities in Illinois do not charge any fees (except any required surety documents) to obtain a copy of or respond to documents posted for competitive solicitation. The issuing University is not responsible for insuring that all or any procurement documentation is received by a supplier that is not appropriately registered with the issuing University.

For additional information, contact:
Gregory Simmons
Phone: (618) 453-5751
FAX: (618) 453-6714
State Purchasing Officer - Steve Todt
All responses must include:
  • Submit 1 copies of the response as defined in the specifications.
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • There is a BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

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Specification Documents
  • S1318M.pdf (963 KB)
  • S1318MAmendment1.pdf (167 KB)
  • S1318MDrawings1.pdf (20 MB)
  • S1318MDrawings2.pdf (15 MB)
  • S1318MPlanholders1.pdf (6 KB)
  • S1318MPre-BidMinutes.pdf (170 KB)
  • S1318MProjectManual.pdf (2 MB)
Other Public Documents
  • S1318MBidOpenAttList.pdf (39 KB)
  • S1318MBidOpeningTab.pdf (19 KB)