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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #2308
Invitation for Construction Bid: SDM 8280 HVAC
Award Info Published Friday January 18, 2019
Awarded to:
Contractor: JEN Mechanical Inc, Godfrey, IL
Amount: An estimated $304,320
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 2
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Monday January 14, 2019
Addendum #1 addresses questions submitted. The bid date has not been extended and no further questions will be accepted.
First published Wednesday, January 2, 2019
Project Description
The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to Demolish existing air handling unit, condensing unit that serves the first floor and replace with a new air handling unit, VAV boxes and condensing unit. Demolish existing steam lines into building and demolish the condensate receiver, install natural gas fired, hydronic heating boilers. Extend piping up to new VAV boxes and new perimeter heat. Remove ceilings as necessary to install work. Patch walls and floors at penetrations and paint to match existing. Bids will be received from 2019 SIUE Prequalified Contractors.
Sealed bids will be accepted at the address below until 2:00 PM, Thursday, January 17, 2019:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
If SIUE is closed due to inclement weather on the pre-bid and/or bid opening dates, the pre-bid meeting and/or bid will be due the first day SIUE is open at the same time as referenced in the bid documents. A mandatory pre-bid conference, for all those interested in bidding the project, will be held on January 8, 2019 at 10:00 a.m. in the Alumni Conference Room in the Administration Building 2800 College Ave Alton IL. Representatives of the University and BRiC Partnership will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the Alumni Conference Room of the School of Dental Medicine by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference. This will be the only site visit. Subcontractors and suppliers that need to view the site are encouraged to attend.
All questions must be e-mailed to Teresa Shipton, by January 11, 2019, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be posted on the Illinois Higher Education Procurement Bulletin website, Questions should not be addressed to any other SIUE or a BRiC Partnership representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2019 through December 31, 2019, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Teresa Shipton at (618) 650-3384. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement. The 2019 SIUE Prequalification Documents may be downloaded on the Bulletin under RFI 2019SIUEPrequal.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay current prevailing wage rates as posted on the Illinois Department of Labor?s website and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.

For additional information, contact:
Teresa Shipton
99 Supporting Services Road
Rm 1020
Campus Box 1012
Edwardsville, IL 62026
State Purchasing Officer - Steve Todt
All responses must include:
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is a BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 2308.pdf (2 MB)
  • 2308Addn1.pdf (16 KB)
  • 2308Draw.pdf (5 MB)
  • 2308Specs.pdf (2 MB)
Other Public Documents
  • 2308BEP.pdf (11 KB)
Public Opening Documents
  • 2308BidTab.pdf (2 MB)