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Public Higher Education Bulletin

Southern Illinois University Edwardsville
QBS #2360

Request for Professional Services Qualifications (QBS): Commissioning Services SDM Auditorium

Award Info Published Tuesday March 1, 2022

Hanson Professional Services IncSpringfield, IL

  • Amount: An estimated $122,997
Phase 1 = $21,171.00 Phase 2 = $101,826.00 released when construction funds become available.
  • Terms: An estimated start date of 3/7/2022 through 6/30/2024
  • Renewals: None
  • Oculus Inc (subcontractor)
    BEP [20% / $4,234.20]
  • Juneau Associates Inc (subcontractor)
    VBP [3% / $635.13]
  • Project Controls Group Inc (subcontractor)
    BEP [3% / $635.13]

Unsuccessful respondents (8)



9 total

1 successful respondent

8 unsuccessful respondents

0 BEP consultants
0 VBP consultants
0 Small businesses

Buyer for this procurement: Teresa Shipton

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Steve Todt

The University award process may be delayed up to thirty days as this award goes through a state approval process.

First published Wednesday, November 10, 2021
Project Description
The Board of Trustees of Southern Illinois University governing Southern Illinois University Edwardsville (SIUE) hereby requests letters of interest and statement of qualifications from firms interested in providing third-party full commissioning services for the new SDM Auditorium on the Alton Campus. The A/E is presently involved in the Design Development stage and Cx participation in the process is required. The scope of this Commissioning Agent (CxA) contract includes LEED base and enhanced building commissioning services and building envelope commissioning services. The CxA will provide planning, design reviews, commissioning specifications, construction field inspections, functional performance testing and training, and warranty reviews for this project, which will be designed and built to obtain a minimum of LEED Silver.
Letter Submission
Qualifications and supporting materials will be accepted below until 3:00 PM, Tuesday December 7, 2021:
At the following address:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
The following related criteria will be among those used to evaluate the firms and/or teams requesting consideration for selection: location of firm, assigned staff with prior experience with similar projects in size and complexity, approach to project commissioning, expertise in building systems and controls, staff size appropriate to the scope, related State experience, team structure, current workload, BEP status, LEED Professional Credentials for those assigned to the project, and history of accurate cost information.
Proposals should include a complete description of the history, size and capabilities of the submitting firm and a list of projects which demonstrate the firm's level of experience. For each project indicate a knowledgeable reference (name, address and telephone number). As part of the submission, each team member must include a copy of the CDB Pre-qualification Certificate and a copy of their CDB 255 form. Attachments to the 255 form are allowed. This is not a CDB project. Faxed or electronic submittals will not be accepted.
Interested firms need to submit only one copy of the attached forms (Financial Disclosure and Conflicts of Interest, Contract Certification, DHR Form, Insurance Checklist, Authority to Do Business in Illinois, State Board of Elections, etc.) and/or (Form A or Form B). A CD or some form of electronic format containing all of the information, including the forms, should be submitted in addition to the number of hard copies listed below. The electronic format is a requirement.
There are no formal bid documents, RFP documents, specifications, drawings, etc. available for this project. The information provided in this posting is the only information that is available.
Proposals may be sent via common courier to SIUE, 99 Supporting Services Road, ##2 Loading Dock, Edwardsville, IL 62026-1012, Attn: Teresa Shipton, QBS 2360, due December 7, 2021, 3:00 p.m. The QBS posting number and due date must be clearly marked on the outside of the shipping package.
To avoid disqualification, there should be no communication regarding the scope of this project with University staff, faculty, or students other than through Teresa Shipton at Do not contact Roberto Canessa, Campus Architect or any other staff member of SIUE. SIUE is an Affirmative Action/Equal Opportunity Employer. Questions concerning the forms may be directed to Teresa Shipton by November 23, 2021 12:00pm CDT. Questions submitted after this date may not receive a response.
The submittals will not be opened publicly. However, the names of the companies responding to this posting will be read publicly at 3:01 p.m. on December 7, 2021 in the Supporting Services Bldg. All parties interested in this information must be in attendance at this place and time. No information will be released after December 7, 2021 3:01 p.m. until an awardee is posted on the Bulletin website.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Teresa Shipton
99 Supporting Services Road
Rm 1020
Campus Box 1012
Edwardsville, IL 62026
Chief Procurement Officer - John Donato
State Purchasing Officer - Steve Todt
Only those firms which meet the following qualifications will be considered:
  • Submitted 4 copies of their qualifications.
  • Licensed to practice as an architect, landscape architect, or engineer in the State of Illinois.
  • Pre-qualified with the State of Illinois Capital Development Board.
  • Registered and authorized to do business in the State of Illinois.
  • Utilize an AutoCAD compatible system to provide documents.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
  • There is a 3 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.
  • The contract(s) for this solicitation could exceed $50,000 annually.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 2360FormA.pdf (246 KB)
  • 2360FormB.pdf (1 MB)
  • 2360Forms.pdf (1 MB)
  • 2360SOW.pdf (189 KB)