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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #80006
Invitation for Construction Bid: Plumbing & Insulation for NCERC As Needed
Award Info Published Tuesday June 7, 2016
Awarded to:
Contractor: France Mechanical Corp., Edwardsville, IL
Amount: An estimated $245,000
An estimated start date of 7/1/2016 through 6/30/2021
Contractor: JEN Mechanical, Alton, IL
Amount: An estimated $245,000
An estimated start date of 7/1/2016 through 6/30/2021
Number of unsuccessful, responsive bidders: 1
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Friday, May 20, 2016
Project Description
The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to supply, fabricate, install, test and clean piping and tubing systems and install insulation on piping and tubing systems, process vessels, and equipment as required, on an as-needed basis to the National Corn-to-Ethanol Research Center during the period July 1, 2016 through June 30, 2021. However, the University reserves the right to cancel the contract, for cause, during any of these periods. During the last four years, the National Corn-to-Ethanol Research Pilot Plant has spent in excess of $250,000 on this type of services. However, depending on the need of both the Owner and any of its clients, this amount may increase or decrease. Because of this fact, SIUE will base the award on experience, hourly rates and percentage of mark-up, not necessarily in this order. It is imperative that the bidder submits references on similar projects. If bidder does not have experience working on this type of equipment and cannot provide references, the bid will not be accepted. There are no drawings attached to the posting or available for this project.
Sealed bids will be accepted at the address below until 2:00 PM, Monday, June 6, 2016:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
The University reserves the right to award multiple orders for all work to assure timely delivery of all work and will be awarded on an all or nothing basis. No drawings or project-specific specifications are available on this project. These are services provided on an as-needed basis.
A new purchase order/contract will be issued to awardee(s) for each fiscal year based on the rates provided in this bid. A new indemnity bond will be required in the amount of $15,000 annually against the purchase order issued for each renewal issued. Terms will not be re-visited or negotiated during the renewal periods.
A pre-bid conference, for all those interested in bidding the project, will be held on May 25, 2016 at 10:00 a.m. in the National Corn-to-Ethanol Research Center. Representatives of the University will be present to answer questions regarding the project and bidding procedures. All prospective bidders are encouraged to attend. All representatives should be in the conference room of the NCERC by 10:10 and stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference.
All questions must be e-mailed to Shelly Albert,, by May 27, 2016, 3:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be posted on the Illinois Higher Education Procurement Bulletin website, Questions should not be addressed to any other SIUE or an NCERC representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2016 through December 31, 2016, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement. The 2016 SIUE Prequalification Documents may be downloaded on the Bulletin under RFI 2016SIUEPrequal.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay current prevailing wage rates as posted on the Illinois Department of Labor?s website and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
All responses must include:
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 80006.pdf (1 MB)
  • 80006Specs.pdf (101 KB)
Other Public Documents
  • 80006BidTab.pdf (14 KB)