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Public Higher Education Bulletin

 
Illinois Public Higher Education Cooperative
RFP #1DGS1403
Request for Proposal: Online Travel Booking Tool
Renewal Info
Published Thursday June 28, 2018
Renewal entered into with:
Vendor: Corporate Travel Planners, Inc.
Amount: An estimated $121,500,000
Renewal: 1st of 1, 7/1/2018 through 6/30/2021
Pricing Changes: 
None
Service/Product Changes: 
The estimated amounts listed above include the fees being paid to Corporate Travel Planners and the travel costs to third-parties.
Potential Future Renewals: None
This renewal corrects and replaces the renewal posted below on May 31, 2018.
The buyer for this procurement is now Marcy Wright, (217) 300-4043.
The State Purchasing Officer for this procurement is now Geno Marchizza.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Thursday May 31, 2018
Renewal entered into with:
Vendor: Corporate Travel Planners, Inc.
Amount: An estimated $121,500
Renewal: 1st of 1, 7/1/2018 through 6/30/2021
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
The buyer for this procurement is now Marcy Wright, (217) 300-4043.
The State Purchasing Officer for this procurement is now Geno Marchizza.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Monday July 28, 2014
Awarded to:
Vendor: Corporate Travel Planners, Inc., San Antonio, TX
Amount: An estimated $162,000,000
Terms:
An estimated start date of 8/11/2014 through 6/30/2018

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 three-year
Potential Future Renewals: $121,500,000
Number of Unsuccessful, Responsive Respondents: 2
Comments:
The start date provided above is an estimated start date. The actual start date will be upon acknowledgement of the IPHEC award. The estimated amounts listed above include the fees being paid to Corporate Travel Planners and the travel costs to third-parties. A breakdown of the estimates are as follows:

Corporate Travel Planners' Fees Travel Cost
Inital Term: $880,000 $161.12 Million
Renewal Term: $660,000 $120.84 Million


This solicitation contained a Business Enterprise Program Goal.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday March 21, 2014
The IPHEC is publishing the document "1DGS1403Amendment1.pdf" to the Bulletin to provide responses to questions received from potential Respondents.

At this time, the IPHEC is not changing the due date/time for responses to be received.
First published Tuesday, February 25, 2014
Sealed proposals will be accepted at the address below until 3:00 PM, Thursday April 3, 2014:

University Sourcing
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820

This request for proposal is to provide online travel booking tool services to the Participating Universities of the Illinois Public Higher Education Cooperative (IPHEC) on an â??as neededâ?? basis. For additional information please see the solicitation document.

The initial award will commence upon award acceptance (on or around July 1, 2014) and end June 30, 2018, with the option to renew for one additional three-year renewal period under the same terms and conditions, based on continuing need, satisfactory performance, and availability of funds.

Questions related to this solicitation must be submitted to the Solicitation Contact no later than 5:00 p.m. Local Time on March 18, 2014. Section A.3 and A.4 of the solicitation document provide additional information.

Respondents should note the potential requirement for an online presentation to the evaluation team with an estimated scheduling date the week of April 28, 2014. Additional information is provided in Section B.1.5 of the solicitation document.

The following documents are attached to this solicitation notice:

1DGS1403OnlineTravelBookingToolRFP.PDF: This is the request for proposal document which outlines the requirements for submitting a proposal for this solicitation. This document is attached in Adobe PDF format.

ContractTemplatesforIPHECMemberInstitutions.PDF: This file contains the contract templates for IPHEC Member Institutions in Adobe PDF format.

For additional information, contact:
Daniel Szajna
Strategic Procurement
202 Illini Plaza
1817 South Neil Street
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
State Purchasing Officer - Gary Reis
Submit 1 original and 16 copies of your technical proposal, 1 original and 1 copy of your pricing proposal and 1 original and 1 copy of your utilization plan copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 1DGS1403Amendment1.pdf (170 KB)
  • 1DGS1403OnlineTravelBookingToolRFP.pdf (677 KB)
  • ContractTemplatesforIPHECMemberInstitutions.pdf (545 KB)