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Public Higher Education Bulletin

University of Illinois System
RFP #1JWS1802
Request for Proposal: Software for Diploma Printing and Distribution
Award Info Published Friday June 1, 2018
Awarded to:
Vendor: Michael Sutter Company, Heber City, UT
Amount: An estimated $924,000
An estimated start date of 6/11/2018 through 6/30/2022
1 four-year
Potential Future Renewals: $1,300,000
Number of Unsuccessful, Responsive Respondents: 0
Only one vendor, Michael Sutter Company, submitted a response. The total offer amount for a four-year initial term is an estimated $409,346.64. The University has also included a $25 handling charge and provision for a UPS Express shipping fee per diploma order when a request for express services is received and required. The start date provided is estimated. The actual start date will be upon contract execution.

Additional award information required by Section 7 of the Business Enterprise Act (30 ILCS 575/) is attached to this notice.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday March 8, 2018
A non-mandatory pre-proposal teleconference was held by the University on March 7, 2018. This Amendment 1 is issued to provide general information and to make a correction.
First published Thursday, March 1, 2018
Sealed proposals will be accepted at the address below until 3:00 PM, Thursday March 29, 2018:

Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820

A vendor is needed to provide a hosted diploma management software for the registrar offices at each University of the University of Illinois System to communicate orders to print, for former students to reorder diplomas, and to deliver diplomas.

There are three degree periods (August, December, and May) where printed diplomas are granted per academic year. In addition, the Registrar's Office at each System University (Champaign-Urbana, Chicago, and Springfield) of the University of Illinois System creates weekly orders of replacement and late ordered diplomas and express mail diplomas.

For additional information, contact:
Jay Simpson
Strategic Procurement
1817 South Neil Street
Suite 202
Champaign, IL 61820
Phone: (217) 265-0434
State Purchasing Officer - Geno Marchizza
Submit 1 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 1JWS1802.docx (123 KB)
  • 1JWS1802Amendment1.pdf (70 KB)
Other Public Documents
  • 1JWS1802AdditionalAwardInformation.pdf (124 KB)
Public Opening Documents
  • 1JWS1802OpeningTab.pdf (297 KB)