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Public Higher Education Bulletin

 
Illinois Public Higher Education Cooperative
Bid #1SLE1601
Invitation for Bid: MICROSCOPES AND OPTICAL ACCESSORIES
Award Info Published Thursday June 30, 2016
Awarded to:
Vendor: Carl Zeiss Micoscopy, LLC, Thornwood, NY
Amount: An estimated $13,000,000
Terms:
An estimated start date of 7/1/2016 through 6/30/2022

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 four-year
Potential Future Renewals: $9,000,000
Vendor: Olympus America, Inc., Waltham, MA
Amount: An estimated $8,220,000
Terms:
An estimated start date of 7/1/2016 through 6/30/2022

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 four-year
Potential Future Renewals: $5,500,000
Vendor: Leica Microsystems, Inc., Buffalo Grove, IL
Amount: An estimated $7,000,000
Terms:
An estimated start date of 7/1/2016 through 6/30/2022

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 four-year
Potential Future Renewals: $4,600,000
Vendor: Nikon Instruments, Melville, NY
Amount: An estimated $4,000,000
Terms:
An estimated start date of 7/1/2016 through 6/30/2022

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 four-year
Potential Future Renewals: $2,700,000
Vendor: W. Nuhsbaum, McHenry, IL
Amount: An estimated $700,250
Terms:
An estimated start date of 7/1/2016 through 6/30/2022

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 four-year
Potential Future Renewals: $467,000
Number of unsuccessful, responsive bidders: 1
Comments:
This is an IPHEC award and includes all IPHEC Member Institutions. All vendors have offered to extend / share this award with the Community Colleges of Illinois except for Olympus America, Inc.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday March 29, 2016
The bid opening date has been changed (extended) to April 13, 2016 at 3:00 P.M.
First published Friday, March 4, 2016
Sealed bids will be accepted at the address below until 3:00 PM, Wednesday April 13, 2016:

Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820

The Board of Trustees of the University of Illinois, on behalf of the Illinois Public Higher Education Cooperative (IPHEC), is seeking proposals from multiple qualified firms to provide unique and essential specialized microscopes; general commodity microscopes, and optical and other accessories (including software) compatible with currently owned and newly purchased microscopes; and access to technical and educational services, maintenance and warranty services, other programs and services which are available, open catalog access; all on an "as needed basis". A multiple award is anticipated by Microscope Manufacturer Brand.
The initial award period will commence upon award acceptance (on or around July 1, 2016) for a six (6) year period extending through June 30, 2022, with an option to renew the award for one (1) additional four (4) year renewal period from July 1, 2022 through June 30, 2026, under the same terms and conditions, based on continuing need, satisfactory performance, and availability of funds, for a total of ten (10) years.
Vendor Questions / University Responses: All questions / concerns regarding this solicitation, including specifications, must be in written form and submitted to the Solicitation Contact, Ms. Sherri Eddings, no later than Tuesday, March 15, 2016. Questions received and University responses may be posted as an addendum to the original solicitation on the Bulletin; only these written responses to questions shall be binding on the IPHEC, and the IPHEC Participating Universities. Vendors are responsible for monitoring the Bulletin for addenda and other updates.
There are five documents that are a part of this solicitation and must be submitted with the Bid. The bid document 1SLE1601_Microscope_Bid.docx; the bid price file 1SLE1601_Price_Bid.xlsx with three tabs - one for the pricing on the manufactures provided, one for the balance of the line manufacturers, and one for complete list of products available; the PPI Information (also shared within the bid document)1SLE1601_PPI.pdf; and the file SampleParticipatingUniversityContract.pdf samples of current contract templates with terms and conditions for those IPHEC Universities who require a contract after an IPHEC award. The BEP goal for this solicitation is attached as 1SLE1601_BEP_Goal.docx. BEP is mandatory for this solicitation.
The requirements for submitting a bid is detailed in section 1.5.3 Requirements for Submission of Responses in the bid document. Please read these requirements carefully and submit as mandated.
The bid opening date has been extended to Wednesday, April 13, 2016 at 3:00 P.M.

For additional information, contact:
Sherri Eddings
Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820
Phone: (217) 333-3840
FAX: (217) 239-6760
State Purchasing Officer - Lee Saulter
The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. This procurement may be contingent on Board of Trustees approval. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 1SLE1601_Amendment1.pdf (70 KB)
  • 1SLE1601_BEP_Goal.docx (66 KB)
  • 1SLE1601_Microscopes_Bid.docx (1 MB)
  • 1SLE1601_Price_Bid.xlsx (23 KB)
  • PPI_Microscopes.pdf (674 KB)
  • SampleParticipatingUniversityContracts.pdf (638 KB)