To obtain documents, log on:
Not registered? Register me now

Public Higher Education Bulletin

University of Illinois System
Bid #9DGS2024

Invitation for Bid: HID Global Branded Access Cards

Award Info Published Friday July 24, 2020
Awarded to:
Vendor: ColorID, LLC, Cornelius, NC
Amount: An estimated $1,227,177
An estimated start date of 8/1/2020 through 6/30/2023
2 three-year
Potential Future Renewals: $2,454,354
Number of unsuccessful, responsive bidders: 5
Start date will be upon contract execution. Award amounts are estimated based off of historical spend, and is not a guarantee of spend during the term of the award.

See Award Posting Information document attached for information required pursuant to Section 7 of the Business Enterprise Act 30 ILCS 575.
The Chief Procurement Officer for this procurement is now John Donato.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday May 29, 2020
Amendment 1 is being published to provide potential bidders with responses to questions asked during the pre-submission conference. This amendment also updates two sections of the bid document. Bidders must acknowledge receipt of this amendment in response to their bid by signing and attaching the amendment to their bid.

This amendment does not change the due date for submissions of bids.
First published Friday, May 8, 2020
Sealed bids will be accepted below until 2:00 PM, Thursday June 11, 2020:
At the following address:
System Purchasing and Support Services
No Physical Bids will be accepted
Only e-bids submitted through
Bulletin will be considered
Champaign, IL 61820
via Electronic Bidding
The Board of Trustees of the University of Illinois on behalf of iCard Operations ("the University") is seeking Bids from qualified firms ("Bidders") to provide HID Global branded access card blanks for use in its iCard program for the approximate period from contract execution or purchase order issuance date through June 30, 2023 with the option to renew for two additional three-year periods at the same terms and conditions based on satisfactory performance, continuing need and availability of funds.
In accordance with Section 4.2050 of the Chief Procurement Officer for Public Institutions of Higher Education Standard Procumbent Rules this solicitation is a brand name only solicitation to ensure compatibility in existing systems. Alternative brand names will not be considered for an award.
A pre-submission conference will be held via teleconference on May 21, 2020 at 1:00 Local Time. Please see Section 1.5 of the solicitation document for details.
Questions related to this solicitation must be received prior to May 22, 2020 at 5:00 PM Local Time. Questions received and University responses may be posted as an addendum to the original solicitation on the Bulletin; only these written responses to questions shall be binding on the University. Vendors are responsible for monitoring the Bulletin for addenda and other updates.
Acceptance of bids will be made solely through the University's E-Bidding platform. The document titled e-BiddingVendorInstructions.docx outlines how to submit an E-Bid through the Illinois Procurement Bulletin for Higher Education.
Contact with the solicitation contact must be made electronically as outlined in Section 1.3 of the Solicitation document.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Daniel Szajna
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Geno Marchizza
There is no BEP goal for this procurement.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • 9DGS2024Amendment1.docx (48 KB)
  • 9DGS2024HIDAccessCardsBid.docx (117 KB)
  • FormA.docx (78 KB)
Other Public Documents
  • 9DGS2024AwardPostingInformation.pdf (172 KB)
  • E-BiddingVendorInstructions.docx (679 KB)
Public Opening Documents
  • 9DGS2024BidOpeningTab.pdf (1 MB)