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Public Higher Education Bulletin

University of Illinois System
RFP #9JWS2024

Request for Proposal: Online Bill and Payment System

Award Info Published Wednesday October 28, 2020
Awarded to:
Vendor: Nelnet Business Solutions, Lincoln, NE
Amount: An estimated $796,717.50
An estimated start date of 1/1/2021 through 6/30/2026
2 two-year
Potential Future Renewals: $637,374
Number of Unsuccessful, Responsive Respondents: 0
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday September 1, 2020
Amendment 3 is issued to extend the due date to September 17, 2020 at 2:00PM local time to allow vendors additional time to respond.
This notice has been modified
Published Friday August 21, 2020
Amendment 2 is issued to extend the due date to September 3, 2020 at 2:00PM local time.
This notice has been modified
Published Friday August 7, 2020
Amendment 1 is issued to provide corrections and the question and answer session from the pre-proposal conference held August 6, 2020.
First published Thursday, July 30, 2020
Sealed proposals will be accepted below until 2:00 PM, Thursday September 17, 2020:
At the following address:
Electronic Submittals Only
No Physical Responses Accepted
Register from Main Screen Under
E-Bidding Tab
E-Bidding, IL 00000
via Electronic Bidding
The Board of Trustees of the University of Illinois on behalf of University Bursar (the "University") is seeking Proposals from qualified firms ("Respondents") to provide an Online Bill and Payment System across the University of Illinois System, which includes the University of Illinois at Urbana-Champaign, the University of Illinois at Chicago, and the University of Illinois at Springfield for the period of January 1, 2021 through June 30, 2026 with the option to renew for two (2) additional two-year periods at the same terms and conditions based on satisfactory performance, continuing need and availability of funds.

A pre-proposal teleconference will be held Thursday, August 6, 2020 at 2:00 PM local time. Further instructions are in Section 1.5.

A Public Opening of the responses will be held by teleconference. Please note that the opening will be recorded. Further information is in Section 1.6.2.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jay Simpson
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 265-0434
Chief Procurement Officer - John Donato
State Purchasing Officer - Geno Marchizza
Submit 1 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 5 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

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Specification Documents
  • 9JWS2024.docx (245 KB)
  • 9JWS2024Amendment1.docx (56 KB)
  • 9JWS2024Amendment2.docx (48 KB)
  • 9JWS2024Amendment3.docx (49 KB)
  • 9JWS2024UtilizationPlan.pdf (2 MB)
Other Public Documents
  • 9JWS2024BEPAwardInformationUpdated.docx (47 KB)
  • E-BiddingVendorInstructions.pdf (315 KB)
Public Opening Documents
  • 9JWS2024OpeningSheet.pdf (316 KB)