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Public Higher Education Bulletin

University of Illinois System
SoleSource #9JWS20R0389137
Announcement of a Sole Source Purchase
Award Info Published Thursday July 25, 2019
Awarded to:
Vendor: CollegeSource, Inc., Cincinnati, OH
Amount: An estimated $400,000
An estimated start date of 1/1/2020 through 12/31/2023, 36 months
2 three-year
Potential Future Renewals: $800,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Tuesday July 23, 2019
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Tuesday, July 9, 2019
The University awarded a contract for Transferology subscription service agreement to CollegeSource, Inc., Cincinnati, OH, for an estimated $400,000.
This is a subscription service agreement for Transferology - an online transfer advising tool for students and institutions, with the Transferology Lab providing institution-specific transfer advising functions. This subscription service is inclusive of licensing, commercial hosting of servers, support and maintenance for the 66 Illinois colleges and universities covered under this agreement. The Illinois Board of Higher Education (IBHE) adopted this statewide transfer advising tool. The Illinois MyCreditsTransfer grant-funded initiative has expanded the number of participating institutions in Illinois to 79.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Jay Simpson
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 265-0434
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

July 24, 2019
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
July 19, 2019
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 9JWS20R0389137.pdf (1 MB)
Sole Source Justification Part 2
  • 9JWS20R0389137Pt2.pdf (25 KB)