To obtain documents, log on:
Not registered? Register me now

Public Higher Education Bulletin

University of Illinois System
RFP #9SLE2104

Request for Proposal: Point of Sale Software Management System

Award Info Published Friday May 7, 2021

The CBORD Group, Inc.Ithaca, NY

  • Amount: An estimated $225,000
  • Terms: An estimated start date of 5/15/2021 through 6/30/2026
  • Renewals: 1 three-year
  • Potential Future Renewals: $135,000

Unsuccessful respondents (0)



1 total

1 successful respondent

0 unsuccessful respondents

0 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Daniel Szajna, (217) 333-2650

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Geno Marchizza

Award start date is estimated, contract will begin upon execution.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Friday February 5, 2021
Document titled 9SLE2104Amendment2.docx has been added to the Bulletin and is available for download. This amendment contains the questions submitted by potential Respondents to the solicitation contact after the pre-Submission Conference held Friday, January 29 at 10:00 a.m. via SKYPE. The University has responded to each question submitted in this amendment.
This notice has been modified
Published Monday February 1, 2021
9SLE2104 Amendment 1 has been attached as a separate document. This document amends the solicitation document by addressing the Pre-Solicitation Conference held January 29 at 10:00 A.M. Copies of the slides, attendance log, and the utilization plan have also been added to the Bulletin for download.
First published Monday, January 25, 2021
Sealed proposals will be accepted below until 3:00 PM, Wednesday March 3, 2021:
At the following address:
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820-0000
via Electronic Bidding
The Board of Trustees of the University of Illinois requests proposals from responsible vendors to meet the needs of UIS (University of Illinois Springfield). UIS i-card Programs is seeking a Vendor to provide a declining balance and meal plan management solution for an approximate initial term of 5 years.
The i-card Programs is requesting an integrated solution that supports multiple cardholder privileges and declining balance accounts as well as providing a robust Point of Sale (POS) solution to support food service operations along with support for online account management and cardholder purchases of cellular vending, copying, printing, and other current and future retail services.
A pre-submission conference will be held on Friday, January 29 at 10:00 a.m. local time via SKYPE. Information on the call-in number and meeting code is provided in the RFP document in section 1.5.
A public opening of the responses will be held by teleconference over SKYPE. Please note that the opening WILL be recorded. Further information is provided in the RFP document in section 1.6.2.
Proposals must be submitted through eBidding on this Bulletin. In order to submit an eBid through the Bulletin, Respondents must be registered with the Illinois Procurement Gateway (IPG). Additional information on how to submit an eBid through the Bulletin is included in the document titled E-BiddingVendorinstructions.docx attached to this notice.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Sherri Eddings
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-3840
FAX: (217) 239-6760
Chief Procurement Officer - John Donato
State Purchasing Officer - Geno Marchizza
Submit 1 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 5 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • 9SLE2104Admendment2.docx (45 KB)
  • 9SLE2104PointofSaleRFP.docx (238 KB)
  • 9SLE2104PriceSheet.xlsx (27 KB)
  • 9SLE2104UtilizationPlan.pdf (2 MB)
  • 9SLE2104_Amendment_1.pdf (98 KB)
  • 9SLE2104_POS_PreSubmissionSlides.pdf (418 KB)
Other Public Documents
  • 9SLE2104ConferenceLog.pdf (117 KB)
  • E-BiddingVendorInstructions.docx (679 KB)
Public Opening Documents
  • 9SLE2104_Signed_OpeningSheet.pdf (226 KB)