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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #496JMG
Announcement of a Sole Source Purchase
Renewal Info
Published Friday April 26, 2019
Renewal entered into with:
Vendor: LVM Systems Inc.
Amount: An estimated $150,000
Renewal: 1st of 1, 7/1/2019 through 6/30/2020
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
Yes, this procurement remains a sole source.
Potential Future Renewals: None
Comments: The university has complied with Section 8(i)(a)(b)of the BEP Act.
The State Purchasing Officer for this procurement is now Catherine Bradbury.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday May 29, 2018
Awarded to:
Vendor: LVM Systems Inc., Mesa, AZ
Amount: An estimated $150,000
An estimated start date of 7/1/2018 through 6/30/2019, 12 months
1 one-year
Potential Future Renewals: $150,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Tuesday May 22, 2018
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Thursday, May 3, 2018
The University awarded a contract for software licenses to LVM Systems Inc., Mesa, AZ, for an estimated $150,000.
Currently the eCentaurus platform continues to serve critical functions to the operations of the Customer CARE Center. These include but not limited to: the ability to receive new patient appointment requests from the web interface known as WebLink. These web requests appointments are substantial and is the largest non-phone related appointment request source our department supports. In addition, the WebLink also connects to our Find A Doctor website for provider profiles information that is available for patients review. eCentaurus also supports key functions in the requests for Illinois Department of Corrections (aka IDOC) appointments this is a critical area our department supports and is responsible for reporting and documenting these patients. Another key area is in quality control where the system is used extensively for the process of review and training of new personal that begin to schedule appointments for UI Health. Our nurses will then be able to assess for appointment and documentation accuracy. Finally, the system?s reporting functionality is used extensively in evaluating our quality and production for our scheduled appointments.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
State Purchasing Officer - Margaret van Dijk

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

May 23, 2018
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Margaret van Dijk
Phone:(217) 720-0293
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
May 18, 2018
Register with:
Margaret van Dijk
Phone:(217) 720-0293

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 496JMGLVM.pdf (507 KB)
Sole Source Justification Part 2
  • 496JMGPt2.pdf (46 KB)