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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #595JMG

Announcement of a Sole Source Purchase

Award Info Published Wednesday February 26, 2020
Awarded to:
Vendor: Siemens Medical Solutions USA, Incorporated, Malvern, PA
Amount: An estimated $2,236,765.80
An estimated start date of 3/1/2020 through 6/30/2024, 51 months
3 one-year
Potential Future Renewals: $1,342,059.48
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday February 24, 2020
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Tuesday, February 11, 2020
The University awarded a contract for MRI & Interventional Angriography maintenance to Siemens Medical Solutions USA, Incorporated, Malvern, PA, for an estimated $2,236,765.80.
The MRI system uses a medical imaging technique, used in radiology, to form images of the anatomy and the physiological processes of the body in both health and disease. MRI systems use strong magnetic fields, magnetic field gradients, and radio waves to generate images of the organs in the body. This is a system used for complex and critical examinations, which requires on-going maintenance to assure that at all times, system operates, and the image quality is at the peak performance levels specified by the manufacturer. In addition, this support agreement includes our Guardian program which includes real time monitoring of system parameters that enables Siemens to perform proactive and, in some cases, even predictive maintenance. This reduces the possibilities of unscheduled downtime which is disruptive to staff and work flow and presents risk to patients.

The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Siemens Medical Solutions USA, Inc. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.

Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

February 26, 2020
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
February 21, 2020
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 595JMGFSiemens.pdf (556 KB)
Sole Source Justification Part 2
  • 595JMGPt2.pdf (30 KB)