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Public Higher Education Bulletin

University of Illinois at Chicago
Exemption #611IDM

Announcement of an Exempt Purchase

Change Order
Published Thursday November 11, 2021
Vendor: Daxko dba Rec Automation
Change Order Amount: $15,205
Increased total estimated amount by $15,205 as detailed in the attached change order justification.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Wednesday May 12, 2021

Daxko dba Rec AutomationHomewood, AL

  • Amount: An estimated $129,780
  • Terms: An estimated start date of 8/1/2021 through 7/31/2026
  • Renewals: None



1 total
0 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed up to thirty days as this award goes through a state approval process.

First published Wednesday, May 12, 2021
The University awarded a contract for web-based automated member management system.
Web-based recreational automated member management software.
This purchase is exempt from the usual selection processes of the Procurement Code because the procurement expenditure is for events or activities paid for exclusively by revenues generated by the event or activity, gifts, or donations for the event or activity, private grants, or any combination thereof. (30 ILCS 500 / 1-13(b)(2)) RecAutomation is built on the newest technology (Software as a Service) and runs considerably faster than other systems. All other market rec platforms are still client/cloud based and not SaaDs. Membership contracts can be executed with the swipe of clients finger on an iPad. Rec Automation does not limit what a guest profile can do in the system. We are able to maintain a single profile and unified view of our students and members throughout their lifecycle of membership with UIC. Rec Automation maintains one database for all account statuses and forces staff to search through the database before creating an account. This greatly reduces the chance of creating duplicate accounts and allows clubs to maintain a clean database. Database structure varies by vendor - however the Rec Automation databases structure is highly stable and conducive to information security. This purchase is paid entirely by revenues generated by Campus Recreation activities.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Ian Masterton
University of Illinois at Chicago
UIC Purchasing Division
809 South Marshfield Ave., 3rd Floor (M/C 560)
Chicago, IL 60612
Phone: (312) 996-2801
FAX: (312) 996-3135

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Exemption Document
  • 611IDMSignedExemptionForm.pdf (2 MB)
Other Public Documents
  • 611IDMChangeOrderJustificationSigned.pdf (491 KB)