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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #619JMG

Announcement of a Sole Source Purchase

Change Order
Published Thursday February 3, 2022
Vendor: Intuitive Surgical, Inc.
Change Order Amount: $675,000
The University acquired a new da Vinci Surgical Robot System in December, 2020. The original Sole Source #619JMG for maintenance service was for (4) da Vinci Surgical Robot System, this will now make it five (5). The Hospital will need the maintenance service for five (5) surgical robots.

The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Tuesday April 14, 2020

Intuitive Surgical, Inc.Sunnyvale, CA

  • Amount: An estimated $2,525,000
  • Terms: An estimated start date of 3/28/2020 through 9/29/2023, 42 months
  • Renewals: 2 one-year
  • Potential Future Renewals: $1,332,000

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Monday March 23, 2020
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Tuesday, March 10, 2020
The University awarded a contract for Maintenance & service for da Vinci Surgical Robots to Intuitive Surgical, Inc., Sunnyvale, CA, for an estimated $2,525,000.
We need to continue the development of the robotic surgery program and the hospital's capabilities to perform minimally invasive robotic surgical procedures. The Hospital will require the procurement of service and maintenance to the surgical robots. The demand for minimally invasive robotic surgical procedures crosses multiple departments, including General Surgery, Urology, and soon OB/GYN.

The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Intuitive Surgical, Inc. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.

Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the item or service is copyrighted or patented and is not available except from the holder of the copyright or patent.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

March 25, 2020
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
March 20, 2020
Register with:
Catherine Bradbury
Phone: (217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • 619JMGIntuitiveSurgical.pdf (553 KB)
Sole Source Justification Part 2
  • 619JMGPart2.pdf (17 KB)
Other Related Sole Source Documents
  • 619JMGIntuitiveSurgicalChangeOrder.pdf (46 KB)