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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #713JCM
Announcement of a Sole Source Purchase
Award Info Published Monday September 12, 2016
Awarded to:
Vendor: Civitas Inc., Boston, MA
Amount: An estimated $185,000
An estimated start date of 9/10/2016 through 9/9/2019, 36 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Tuesday September 6, 2016
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Thursday, August 18, 2016
The University awarded a contract for Civitas Inc.'s College Scheduler software to Civitas Inc., Boston, MA, for an estimated $185,000.
Academic and Enrollment Services requests Civitas's College Scheduler software. Only Civitas software has the specifications and functions that will integrate with the existing student record system, Banner, to allow UI students to utilize this web-based Student Class Scheduler software.

This product seamlessly integrates with Ellucian Banner Student Self Service Module. Once the courses are selected, they are automatically transferred to a self-service page where the registration is submitted. In addition, the Civitas product will pull information from the Banner Student System to be used in the scheduling process. Only Civitas has this specification.

Civitas is a hosted in a cloud hosting environment.Civitas has multiple institutions with 50,000+ users and data feeds as large as 53,000 individual class sections from one institution. There are redundant web and database servers are redundant. They have experience with 20,000+ students rushing into the software to schedule classes during a registration window.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

September 7, 2016
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 720-7105
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
September 2, 2016
Register with:
Aaron M. Finder
Phone:(217) 720-7105

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 713JCMPart1.pdf (406 KB)
Sole Source Justification Part 2
  • 713JCMPart2.pdf (60 KB)