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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #775JCM
Announcement of a Sole Source Purchase
Award Info Published Thursday September 15, 2016
Awarded to:
Vendor: Photonics Industries International, Inc., Ronkonkoma, NY
Amount: $204,500
Terms:  One-time transaction
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday September 12, 2016
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, August 30, 2016
The University awarded a contract for purchase of 2 (two) Photonics DM40-527 lasers. to Photonics Industries International, Inc., Ronkonkoma, NY, for $204,500.
The purchase from Photonics for two of their DM40-527 lasers is critical for an ongoing NASA project. No other manufacturer has the specifications. We must use Ti-Sapphire tunable lasers. No other light source known to man at this point is able to deliver high intensity of light and be tunable over 300 nm in the electromagnetic spectrum. For comparison, a dye laser, which might be used as an alternative photoionization light source, costs more to build or buy, is tunable over 100 nm and has much lower output light intensity because of an effect known as "bleaching". A hollow cathode lamp is element specific, but is not a laser, and using it as photoionizing light source significantly reduces the sensitivity of the detection and quantification of the analyte.

We must use Nd-YLF as pumping laser because of the scientific facts presented in VII.1. We must buy Nd-YLF laser from a vendor because we do not have the expertise to build it ourselves. NASA concurred that this approach is the best and allocated the funds for this procurement.
The University has determined that this purchase is only economically available from this source because the items are required for research and no other source is able to meet the researcher's documented needs.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

September 14, 2016
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 720-7105
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
September 9, 2016
Register with:
Aaron M. Finder
Phone:(217) 720-7105

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 775JCMPart1.pdf (453 KB)
Sole Source Justification Part 2
  • 775JCMPart2.pdf (61 KB)