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Public Higher Education Bulletin

University of Illinois at Chicago
Bid #ALS181
Invitation for Bid: Retrieval and Storage of Medical Records
This procurement has been cancelled
Published Monday March 9, 2009
The university will solicit responses at a later date. Thank you for your interest in the University of Illinois.
This notice has been modified
Published Friday February 20, 2009
The pre-bid conference date and time have been changed to March 3, 2009 at 10:00 AM. The bid opening date has been changed to March 12, 2009.
First published Thursday, February 5, 2009
Sealed bids will be accepted at the address below until 3:00 PM, Thursday March 12, 2009:

Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203

The Board of Trustees of the University of Illinois on behalf of the University of Illinois at Chicago Department of Health Information Management is seeking Bids from qualified firms to store, retrieve, purge and destroy medical records from multiple locations for the period beginning on or about July 1, 2009 through June 30, 2012 with the option to renew for 2 additional twelve month periods at the same terms and conditions based on satisfactory performance, continuing need and availability of funds.
A pre-bid conference will be held at the University of Illinois Medical Center at Chicago, Health Information Management Department, 833 S. Wood on Friday, February 20, 2009 in Conference Room B-52 at 9:30 AM. Attendance at the pre-bid conference is highly recommended as representatives of the University will be present to answer any questions regarding the services requested or bid procedures. Prospective Bidders should respond via e-mail at or 312-996-2850 with firm's name and number of attendees. A maximum of two representatives from each firm may attend.

For additional information, contact:
Arlene Shorter
University of Illinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-4068
FAX: (312) 996-3135
The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals. This procurement will be contingent on Board of Trustees approval.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

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Other Public Documents
  • ALS181.pdf (525 KB)
  • ALS181Addendum1.pdf (18 KB)
  • ALS181Addendum2.pdf (90 KB)