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Public Higher Education Bulletin

University of Illinois at Chicago
Request for Proposal: Process and Distribution of Forms W2,1042S & 1095C
Award Info Published Wednesday October 3, 2018
Awarded to:
Vendor: Rhombus Software Products, Inc. dba JAT Software, Bridgewater, NJ
Amount: An estimated $855,034
An estimated start date of 10/1/2018 through 9/30/2024
2 two-year
Potential Future Renewals: $602,951
Number of Unsuccessful, Responsive Respondents: 1
In Accordance with the BEP Act (30ILCS 575) below is information from Offerors that submitted a response:

Rhombus Software Products, Inc. dba JAT Software-Good Faith Efforts-Waver requested

Barbee Tax Consulting, LLC-BEP Certified
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday July 13, 2018
Addendum No. 1: The RFP's due date has been changed to July 25, 2018. Clarification questions and answers have been provided.
First published Tuesday, June 19, 2018
Sealed proposals will be accepted at the address below until 3:00 PM, Wednesday July 25, 2018:

Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203

The University of Illinois at Chicago (UIC) on behalf of the Office of Business and Financial Services, University Payroll and Benefits is seeking proposals from qualified vendors to process and distribute forms W2, 1042S and 1095C to all current and former University employees who have salaries or wages paid to them by the University.

The University will hold an in-person pre-proposal conference at UIC Purchasing, 809 S. Marshfield, 3rd Floor, Chicago, IL 60612 at 11:00 a.m. CST on Thursday, June 28, 2018.

Representatives of the University will be present to answer any questions regarding the services or proposal procedures. Prospective proposers must respond to Ingrid Worrell at: on or before June 27, 2018 with the firm name and number of attendees. A maximum of two (2) representatives from each firm may attend.

For additional information, contact:
Ingrid Worrell
University of Illinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612
Phone: (312) 996-2839
FAX: (312) 996-3135
State Purchasing Officer - Lee Saulter
Submit 7 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • RFPIJW056PayrollandBenefitsForms.pdf (1 MB)
Other Public Documents
  • AddendumNo1.pdf (171 KB)