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Public Higher Education Bulletin

University of Illinois at Chicago
Emergency Award #JMG917

Announcement of an Emergency Award/Quick Purchase

Final Amount
Published Tuesday December 6, 2022
Vendor: Apache Service and Supply Company
Final Amount: $1,116,079.85

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Emergency Extension
Published Friday December 10, 2021
Vendor: Apache Service and Supply Company
Extension Amount: $569,413
Extended to: 1/30/2022 through 10/31/2022
Apache Service and Supply Company will provide temporary EAS/hospital-grade cleaning, housekeeping, and COVID-19 disinfection services at the UI Hospital (Building 949). Vendor will provide all labor and required equipment to complete the work. The University continues to experience a shortage of Building Service Worker (BSW) staff, which means that buildings have received inadequate levels of service and experience improper levels of sanitation and cleanliness. To correct this situation, we have procured an additional Emergency Award #JMG913 and the University is actively pursuing a competitive solicitation for housekeeping services that will provide enough contracted BSWs to correct the staffing shortage. A complete draft of the solicitation (IDM631) is pending final review by the University, after which it will be sent to the SPO for review. Upon award of the competitive solicitation and execution of a resulting contract the University will no longer experience conditions that necessitated the emergency purchase.

Hearing Information: Wednesday, January 5, 2022 10:30 AM | (UTC-06:00) Central Time (US & Canada) | 1 hr

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The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Awarded Friday October 29, 2021

Apache Service and Supply CompanyChicago, IL

  • Amount: An estimated $189,803
  • BEP [100% / $189,803]
  • Terms: An estimated start date of 11/1/2021 through 1/29/2022
  • Renewals: None



1 total
1 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed up to thirty days as this award goes through a state approval process.

First published Friday, October 29, 2021
The University awarded a contract for custodial cleaning and disinfection services.
This emergency/quick purchase was required due to a situation in which public health or safety was threatened.
Executive Order 2021-20 issued on August 26, 2021 imposes COVID-19 vaccination requirements for "Higher Education Personnel". Approximately thirty (30) building service workers are non-compliant with this order and are therefore may be found ineligible to work on campus or may face a 10 or more day suspension if they continue to be non-compliant. Our current vendor Southwest Service Corporation (SSC (E&I / IPHEC vendor), does not have the staff to meet the University Campus needs for temporary cleaning, housekeeping, and COVID-19 disinfection services. The University Campus has an emergency award #JMG913 - Vargas Group. This situation means that the UI Hospital does not have personnel available to provide cleaning and disinfection services - a threat to public health. The vendor is BEP certified and is able to provide compliant personnel to clean these buildings while the University rectifies the situation.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
Chief Procurement Officer - John Donato
State Purchasing Officer - Lee Saulter

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Emergency Purchase Statement
  • JMG917signedApacheEmergencyPurchaseStatement.pdf (497 KB)
Extension Justification
  • JMG917ApacheServicesignedEmergencyExtension.pdf (498 KB)
Final Costs
  • JMG917ApacheEmergencyPurchaseFinalCostandTerm12-5-22.pdf (489 KB)
Other Public Documents
  • UICJMG917CPOSIGNEDEmergencyPurchaseExtension.pdf (689 KB)