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Public Higher Education Bulletin

 
University of Illinois at Chicago
Bid #KRS052
Invitation for Bid: Snow Removal Services
Renewal Info
Published Tuesday September 1, 2015
Renewal entered into with:
Vendor: M.A.T. Leasing, Inc.
Amount: An estimated $396,333
Renewal: 3rd of 3, 10/15/2015 through 10/14/2016
Pricing Changes: 
Per bid, annual price increase of 3%.
Service/Product Changes: 
None.
Potential Future Renewals: None
The State Purchasing Officer for this procurement is now Gary Reis.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Tuesday May 19, 2015
Vendor: M.A.T. Leasing, Inc.
Change Order Amount: $60,000

The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a bid for Snow Removal Services beginning on October 15, 2011 for a period of two years in the estimated amount of $725,400, and subsequently renewed for a period of three years. The original estimate was based on historical expenditures. Actual expenditures are never 100% predictable because they vary as a function of estimated data and information that may change over time. Actual expenditures for the fiscal year 2015 have increased due to the increased need at the University of Illinois at Chicago. This change order increases the estimated amount by $60,000 to $444,789 to represent the FY15 actual spend through the end of the renewal term. The estimated amount of a potential renewal is being adjusted accordingly.
The State Purchasing Officer for this procurement is now Gary Reis.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday October 1, 2014
Renewal entered into with:
Vendor: M.A.T. Leasing, Inc.
Amount: An estimated $384,789
Renewal: 2nd of 3, 10/15/2014 through 10/14/2015
Pricing Changes: 
Per bid, annual price increase of 3%.
Service/Product Changes: 
None.
Potential Future Renewals: $396,333
The State Purchasing Officer for this procurement is now Gary Reis.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Thursday March 20, 2014
Vendor: M.A.T. Leasing, Inc.
Change Order Amount: $150,000

The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a bid for Snow Removal Services beginning on October 15, 2011 for a period of two years in the estimated amount of $725,400, and subsequently renewed for a period of three years. The original estimate was based on historical expenditures. Actual expenditures are never 100% predictable because they vary as a function of estimated data and information that may change over time. Actual expenditures for the fiscal year 2014 have increased due to the increased need at the University of Illinois at Chicago. This change order increases the estimated amount by $150,000 to $523,581 to represent the FY14 actual spend through the end of the renewal term. The estimated amount of a potential renewal is being adjusted accordingly.
The State Purchasing Officer for this procurement is now Gary Reis.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday October 9, 2013
Renewal entered into with:
Vendor: M.A.T. Leasing, Inc.
Amount: An estimated $373,581
Renewal: 1st of 3, 10/15/2013 through 10/14/2014
Pricing Changes: 
Per bid, annual price increase of 3%.
Service/Product Changes: 
None
Potential Future Renewals: $781,122
The State Purchasing Officer for this procurement is now Gary Reis.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday September 20, 2011
Awarded to:
Vendor: M.A.T. Leasing, Inc., Chicago, IL
Amount: An estimated $725,400
Terms:
An estimated start date of 10/15/2011 through 10/14/2013
Renewals:
3 one-year
Potential Future Renewals: $1,154,703
Number of unsuccessful, responsive bidders: 2
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday August 25, 2011
The bid opening date has been changed to September 6, 2011. The questions and answers from the pre-bid conference are attached.
First published Thursday, August 11, 2011
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday September 6, 2011:

Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203

The University of Illinois invites sealed bid proposals for snow removal services for the parking lots, structures and university sidewalks upon approval of the University for a two year period with the option to renew for three additional one-year periods. A pre-bid conference will be held on Wednesday, August 17, 2011 at 10:00 am to answer questions.

For additional information, contact:
Kunal Shah
Phone: (312) 996-0853
Purchasing Website
The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. Solicitation documents may be obtained by contacting the Purchasing Office.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • KRS052.pdf (3 MB)
  • KRS052Addendum1.pdf (500 KB)
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