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Public Higher Education Bulletin

University of Illinois at Chicago
Request for Proposal: Care Coordination Software
Award Info Published Wednesday August 1, 2018
Awarded to:
Vendor: Eccovia Solutions, Inc., Salt Lake City, UT
Amount: An estimated $966,608
An estimated start date of 9/1/2018 through 8/31/2021
1 three-year, then 1 four-year
Potential Future Renewals: $1,046,724
Number of Unsuccessful, Responsive Respondents: 10
BEP Utilization Information included in Other Public Documents under Attachment A for MEC222.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday December 14, 2017
The proposal due/opening date has been changed to Tuesday, January 2, 2018 at 3:00 pm CST.
This notice has been modified
Published Monday December 11, 2017
Per Addendum 2 the proposal opening date has been changed to December 18, 2017 at 3 pm CST. Vendor questions and responses have also been included.
This notice has been modified
Published Monday November 20, 2017
The proposal opening date has been change to December 14, 2017. Pre-submission Attendee Register is attached.
First published Thursday, November 9, 2017
Sealed proposals will be accepted at the address below until 3:00 PM, Tuesday January 2, 2018:

Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203

A comprehensive,integrated software solution to manage the Division of Specialized Care for Children's (DSCC) care coordination process. Pre-Submission Conference will be held on November 16, 2017, at 10:00AM CST, and at the following location: University of Illinois at Chicago Purchasing Division, 809 S. Marshfield Ave, 3rd Floor Chicago IL 60612

For additional information, contact:
Mary Cooke
University of Illinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-1610
FAX: (312) 996-3135
State Purchasing Officer - Lee Saulter
Submit 5 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

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Specification Documents
  • 11-9RFPMEC222Final.pdf (999 KB)
  • Appendix1MEC222Pricing11-9.pdf (199 KB)
  • ExhibitA-DSCCCoreProcessMaps-Final.pdf (629 KB)
  • ExhibitA-DSCCHomeCareProcessMapsFinalpdf.pdf (460 KB)
  • ExhibitB-DSCCNetworkDiagram.pdf (700 KB)
  • ExhibitB-HighLevelApplicationsDesign.pdf (488 KB)
  • ExhibitC-DSCCCoreBusinessRequirements.pdf (663 KB)
  • ExhibitC-DSCCHomeCareBusinessRequirements.pdf (647 KB)
  • ExhibitC-DSCCRequirements_Final.xlsx (52 KB)
  • ExhibitD-Dashboards_Caseload_CoreRegistered_HCRegistered_HCCounts.pdf (503 KB)
  • ExhibitD-Form_ApplicationforCareCoordination.pdf (106 KB)
  • ExhibitD-Form_AuthorizationtoReleaseHealthInformation.pdf (115 KB)
  • ExhibitD-Letter_HCNursingHoursApprovalLetter.pdf (115 KB)
  • ExhibitD-Letter_RequestforDocumentation_Parent.pdf (65 KB)
  • ExhibitD-ReportingRequirementsforRMandOfficeQAChecks.xlsx (42 KB)
  • MEC222Addendum1re.pdf (479 KB)
  • MEC222Addendum2fre.pdf (339 KB)
  • MEC222Addendum3.pdf (108 KB)
Other Public Documents
  • AttachmentA.docx (26 KB)