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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
Bid #BAU091115
Invitation for Construction Bid: Library Chilled Water Plant Conversion
Award InfoPublished Monday October 12, 2009
Awarded to:
Contractor: A&R Mechanical, Urbana, IL
Amount: $368,285
Division of Work: 3 - Heating (unsuccessful, responsive bidders: 4)
Terms:  One-time transaction
Contractor: Electrical Systems Inc., East Hazel Crest, IL
Amount: $43,586
Division of Work: 5 - Electrical (unsuccessful, responsive bidders: 5)
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 9
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Friday, September 4, 2009
Project Description
This project will convert the Library Chilled Water Plant to allow it to become the fourth chilled water plant to join the campus wide central chilled water system. Scope includes: Demo of an existing abandoned steam absorption chiller and associated piping, miscellaneous piping, electrical and miscellaneous appurtenances; to create space for new chilled water distribution pumps. The installation of two new Owner purchased chilled water distribution pumps, variable frequency drives (VFD) and trap filters. Modification of the plant main chilled water piping to create a primary/secondary chilled water system. Upgrade the current electrical service equipment to support the electrical load of the new pumps. Provide side stream filter and pump to chilled water distribution piping. Provide chilled water BTU metering station to the library chilled water service entrance (using an existing flow meter). Provide chilled water flow meter to the 24 inch chilled water plant main. Provide field devices, raceway and cable to future control panel location for control of the new chilled water distribution pumps and Library Building CHW metering. Cable termination in control panel, control panels and programming will be provided by others.

Project Labor Agreement
This project includes a Project Labor Agreement that will be executed between the lowest responsible/responsive bidder and the East Central Illinois Building and Construction Trades Council. A copy of the Project Labor Agreement is included in the Project Bid Documents, General Project Requirements.

Division 3 - Htg A/C Temp Cont
Sealed bids will be accepted at the address below until 2:00 PM, Thursday, October 1, 2009:
The Board of Trustees of the University of Illinois
Physical Plant Services Building - Facilities and Services
1501 S. Oak Street
Attention: John Kaczmarek (
Champaign, IL 61820
Division 5 - Electrical
Sealed bids will be accepted at the address below until 2:00 PM, Wednesday, September 30, 2009:
The Board of Trustees of the University of Illinois
Physical Plant Services Building - Facilities and Services
1501 S. Oak Street
Attention: John Kaczmarek (
Champaign, IL 61820
The Owner shall assign the contracts for Contract Division #5 - Electrical Work to the Contract Division #3 ? Heating A/C Temp Control Work (Prime Contractor) in accordance with Article 6.3 of the General Conditions. (Refer to Articles 6 and 15 of the General Conditions for requirements concerning assignments of contracts.)

Bid Document Sources
Bid documents have been prepared by Affiliated Engineers, Inc., 701 Devonshire Dr., Building C, Suite 209, Champaign, IL 61820, hereinafter referred to as the Professional Services Consultant. The bid documents may be obtained from the Professional Services Consultant by depositing a check in the amount of $100.00 for each set, payable to the Professional Services Consultant OR non-cash plan deposit programs which are guaranteed by contractor associations are acceptable.

Bid Document Review Sets
For a complete list, please see the attached file.

Each bidder shall prequalify with the Owner in accordance with the General Instructions to Bidders.

All bidders shall be prequalified with the Owner. New bidders that are not prequalified shall prequalify using the Owner's web-based Contractor Annual Prequalification System (CAPS)-

The project will be administered using the owner's web-based project management system. PRZM was developed to maximize the potential of the Internet in allowing project team members to access and exchange project information. PRZM supports team collaboration in management and interaction, as well as team member empowerment on a multi-layer security system.
Minimum PRZM user requirements are as follows:
  • Personal Computer: Microprocessor speed of 100mhz or higher, 32Mb RAM, and a monitor capable of at least 800 x 600 pixel resolution.
  • Internet Browser: Microsoft Internet Explorer version 4.0 or higher is recommended.
  • E-mail: PRZM requires the user to have a valid e-mail account.
  • Software: At various stages of PRZM, users will be required to attach their documents to PRZM.
  • Computer-Aided Drawing (CAD) viewer
Pre-Bid Meeting
A pre-bid meeting will be held in PPSB, 1501 S. Oak St., Champaign, IL 61820- Conference Room 128 at 1:00 PM prevailing time on September 22, 2009. Representatives of the Owner and the Professional Services Consultant will be present to answer questions regarding the project and bidding procedures. All prospective bidders are urged to attend.

Bid Opening
Immediately after the closing time for receiving bids, all proposals will be publicly opened, read, and tabulated at PPSB, 1501 S. Oak St., Champaign, IL 61820- Conference Room 128. Noted errors, omissions and defects will be announced. Bids received after closing time will be returned unopened. The public opening and reading is for information only and is not construed as acceptance or rejection of any bid.

Bid Acceptance or Rejection
The owner reserves the right to reject any or all bids or any part thereof, to waive any informalities in the bidding, and to accept the bids deemed to be in the best interests of the owner after all bids have been examined and evaluated.

Statutory Requirements
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority that are applicable to the work or to the project. The successful bidder shall pay prevailing wages and shall utilize equal employment opportunity hiring practices in connection with this project.

Any firm or individual who wishes to submit a bid in response to this solicitation must make the State Board of Elections Certification required by Public Act 95-971. The certification is included in Bid Document 00300. If you do not make the certification and if required, attach a copy of the Certificate of Registration from the State Board of Elections to your bid, then your bid cannot, by law, be accepted by the University.

If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.

Please refer to Public Act 95-971, which is available at, and the State Board of Elections website ( for more specific information on whether you are required to register or not. Information on how to submit copies of the registration certificate to the Chief Procurement Officer for Higher Education is available at the Illinois Public Higher Education Procurement Bulletin website ( ).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

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  • BAU09115ReferenceSets.pdf (20 KB)