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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
QBS #PSSU06002

Request for Professional Services Qualifications (QBS): Replacement of Air Handling Units S1 and S2

Award Info
Published Monday December 3, 2007
Awarded to:
Consultant:  General Energy Coproration, Oak Park, IL
Amount:  $131,100
Terms:   One-time transaction
Number of Unsuccessful, Responsive Respondents: 2
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Friday December 15, 2006
Project Description
The University of Illinois Urbana - Champaign Facilities & Services Division requests professional services beginning with Schematic Design (SD) through Construction / Closeout for this Project as defined.

Adjacent Central Station Air-Handling Units S-1 and S-2 located in the Basement Mechanical space of Smith Memorial Hall need to be replaced as they are beyond the expected life and are not performing to the Building's current operational needs. This Deferred Maintenance Scope intends on using panelized construction for the AHUs offering the benefit of greater accessibility by way of existing corridors and stairways and minimizing structural and architectural rework.

Base Project -

1. Replace all components and sections of each of the air-handling units Performance Hall (AHU) S-1 and Classroom AHU (S2). We anticipate reusing the fans, supply and return (non-adjacent) as they appear to be in good condition.

Additional Work under the Base Project

1. Removal of associated connected ducts, pipes, dampers, and control elements.

2. Install new AHU components incorporating panelized construction. Include connections to existing ductwork and piping. Include associated dampers and control elements in design.

3. Design and install a new steam to hot water heat exchanger with pumps and piping to provide hot water to each new AHU heating coil(s).

4. Provide sound attenuation (at a minimum) on and / or around the existing return fan (S1 located in the Basement).

5. Provide direct digital control (DDC) for AHU elements such as fans, hydronic control valves, and humidifiers etc.

These replacements are to allow similar operation as the current AHUs but with better temperature and humidity control using the hot water type coil, in lieu of steam, appropriate humidification, and DDC controls.

ASHRAE 90.1; 62.4 and 55 compliance
This scope presumes a demand control ventilation system incorporating an outside air fan and possibly a relief/exhaust fan to be minimally appropriate additions for S-1. Concerns include, but are not limited to, existing supply and return pathways; multi-level seating and concentrated heat load from stage lighting all need to be taken into consideration in this evaluation.

It is suggested S-2 may be suited to incorporate an energy recovery system / wheel due to the predictable near continuous use of classrooms. Regardless, the final design of each system each need to meet each ASHRAE code.

Acoustics and System improvements
Acoustics are crucial to this Building and its function and success even though acoustical consulting services are not covered within the Deferred Maintenance Scope and Budget. Therefore, appropriate professional design and due - diligence is expected for assurance to the Music Department this Project will not only maintain but also, aid and empirically improve the attenuation of the associated mechanical systems. It is our intent that the design of / and replacement of the AHUs, required transitions, incremental added equipment etc. produce the same or less noise at the inlet and outlet of each new unit based on readings taken at the inlet and outlet of each the existing units (prior to demolition).

Project Budget: $1,150,000
Construction Budget: $825,000
Letter Submission
Qualifications and supporting materials will be accepted at the address below until 4:30 PM, Tuesday January 2, 2007:
Planning, Facilities & Services
Attn: Bill Beard (
1501 S. Oak St.
Champaign, IL 61820
Professional Services Consultant Submittal
Firms should submit:
  • A letter of interest
  • A copy of its CDB prequalification letter and
  • A CDB SF 255 form (section 8 should be modified to include additional information of relevant projects) and
  • A copy of the following sections of your current CDB prequalification applications:
  • --Section 8: MAFBE information
  • --Section 8A: MAFBE certification
  • --Sections 12 and 13: Prequalification category and supporting work experience
  • --Disclosure Form B: Including supporting information
For full consideration, interested firms should identify, at the time of submittal, all consultants anticipated to perform a significant role within the proposed team of professional consultants.

The University of Illinois encourages the participation of minority- and female-owned firms and consultants.

Firms should submit (3) packets in hard copy format to the address noted above.
(The CDB SF255 form can be found on the CDB website at

The electronic copy of the packet shall be submitted in pdf format, using the following URL to complete and submit the information:

The electronic copy should be submitted using the web at the URL listed and should not be submitted via email.

The project will be administered using the owner's web-based project management system. PRZM was developed to maximize the potential of the Internet in allowing project team members to access and exchange project information. PRZM supports team collaboration in management and interaction, as well as team member empowerment on a multi-layer security system.
Minimum PRZM user requirements are as follows:
  • Personal Computer: Microprocessor speed of 100mhz or higher, 32Mb RAM, and a monitor capable of at least 800 x 600 pixel resolution.
  • Internet Browser: Microsoft Internet Explorer version 4.0 or higher is recommended.
  • E-mail: PRZM requires the user to have a valid e-mail account.
  • Software: At various stages of PRZM, users will be required to attach their documents to PRZM.
  • Computer-Aided Drawing (CAD) viewer
The following project-related criteria will be used to evaluate the firms requesting consideration for selection:
  • Current commitments of proposed staff and firm
  • Overall design quality of the projects submitted
  • Prior experience with projects at the University level
  • Demonstrated successful projects meeting specific sound criteria such as recording studios, concert performance halls etc.
Only those firms which meet the following qualifications will be considered:
  • Licensed to practice as an architect, landscape architect, or engineer in the State of Illinois.
  • Pre-qualified with the State of Illinois Capital Development Board.
  • Registered and authorized to do business in the State of Illinois.
  • Utilize an AutoCAD compatible system to provide documents.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

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