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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign

Request for Professional Services Qualifications (QBS): Civil Engineer Retainer

First published Friday, February 5, 2021
Project Description
The Board of Trustees of the University of Illinois at Urbana-Champaign requests statements of qualifications from Professional Services Consultants interested in providing the Urbana-Champaign campus with civil engineering services on a retainer basis. The University has a target of five (5) firms to be selected, but reserves the right to award more or fewer based on the qualifications of the submitting firms.

It is the intent of the University of Illinois to adhere to the aspirational goal delineated in the Business Enterprise for Minorities, Women and Persons with Disabilities Act (BEP Act) 30 ILCS 575/4f(1)(c) to contract with minority-owned business enterprises (MBE), women-owned business enterprises (WBE), persons with disabilities-owned business enterprises (PBE) for not less than 20% of the total dollar amount of the award(s), and to contract with veteran and service-disabled veteran-owned small businesses (VOSB, SDVOSB) for not less than 3% of the total dollar amount of the award(s).

Selected firms will be awarded an initial one-year agreement (beginning July 1, 2021 and ending June 30, 2022). Each agreement will have the option for one (1) two-year renewal. The total term with the ability to renew will end at June 30, 2024. At the renewal, there will be an opportunity to make adjustments in the scheduled hourly rates.

Civil Engineering Services required under this contract include, but are not limited to: land surveying, topographic and utility site surveying, environmental engineering, building demolitions, geotechnical and foundation engineering, hydrology and hydraulic engineering, engineering analysis, planning and design of sanitary sewer systems, storm water systems, water distribution systems, green infrastructure, low impact development (LID), traffic control, signage, roads and streets, parking lots, and other site and/or civil infrastructure improvements. The Professional Services Consultant should have access to consulting resources that provide diverse experience and expertise to include but not necessarily be limited to incidental architectural, structural, mechanical, electrical, landscape, and hazardous material remediation as may be necessary to successfully complete each Civil Engineering Retainer project.

A recording of a previous retainer selection pre-submittal Zoom meeting from January 2020 along with a Q&A document and a copy of the power point is hosted in the following ftp site.

Project ftp site:

username: FY22UIUC
password: 673TCdtif

Services will be performed on an as-needed basis during the contract period. Consistent with the dollar limits on actions requiring Board of Trustees authorization, retainer agreements may be used on individual projects with total project costs up to $5,000,000 or with professional fees up to $750,000 per project. Each consultant will be limited to an aggregate of $1,000,000 in fees per fiscal year. There is no guarantee that any work will be assigned.

See attached file for complete details and electronic bidding information.

Letter Submission
Qualifications and supporting materials will be accepted below until 4:00 PM, Friday February 26, 2021:
At the following address:
via Electronic Bid ONLY
Champaign, IL 61820
via Electronic Bidding

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:

Brent Lewis

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Chris Rogan
Chief Procurement Officer - John Donato
State Purchasing Officer - John Knittle
Only those firms which meet the following qualifications will be considered:
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
  • There is a 3 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.
  • The contract(s) for this solicitation could exceed $50,000 annually.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • PSSU22R04Ad.pdf (167 KB)