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Public Higher Education Bulletin

University Office of Capital Programs and Real Estate Services

Request for Proposal: Cost/Scheduler Retainer

This notice has been modified
Published Monday April 26, 2021
Addendum to the original ad posted on 4/15. Please see attached Addendum of Ad. Bullet points 1, 2, and 4 under Minimum Qualifications are removed.
First published Thursday, April 15, 2021
Sealed proposals will be accepted below until 4:00 PM, Tuesday May 4, 2021:
At the following address:
The Board of Trustees - University of Illinois
c/o Facilities and Services - UIUC
1501 South Oak Street
ATTN Jim Lev,, 217-244-5095
Champaign, IL 61820
The Board of Trustees of the University of Illinois at Urbana-Champaign requests statements of qualifications from Professional Services Consultants interested in providing the Urbana-Champaign campus with Project Cost Estimating and Project Scheduling services on a retainer basis. The University has a target of three (3) firms to be selected, but reserves the right to award more or fewer based on the qualifications of the submitting firms.

Selected firms will be awarded an initial one-year agreement (beginning July 1, 2021 and ending June 30, 2022). Each agreement will have the option for one (1) two-year renewal. The total term with the ability to renew will end on June 30, 2024. At the renewal, there will be an opportunity to make adjustments in the scheduled hourly rates.

Services will be performed on an as-needed basis during the contract period. Consistent with the dollar limits on actions requiring Board of Trustees authorization, retainer agreements may be used on individual projects with total project costs less than $5,000,000 or with professional fees up to $750,000 per project. Each consultant will be limited to an aggregate of $1,000,000 in fees per fiscal year. There is no guarantee that any work will be assigned. Project types vary widely. A partial list of those types would include academic, office, athletic, student services, student housing, retail, healthcare, research, and building infrastructure.

The Professional Services Consultant will identify expected sub-consultant utilization required for full services at the time of each individual project initiation. The services required for each individual project will be identified on the individual project work order. Project areas, scopes, and budgets will be identified, if and as appropriate, in the respective project work orders initiated under this contract. All work performed shall comply with all applicable federal, state and local codes and regulations, be in accordance with the University of Illinois at Urbana-Champaign Facilities Standards, and in concert with the Campus Master Plan and affiliated Campus Design Guidelines and processes.

A recording of a previous retainer QBS selection pre-submittal Zoom meeting from January 2020 along with a Q&A document is hosted in the following ftp site. As other retainers are selected through QBS, some items may not be applicable to this RFP.

Project ftp site:

username: FY22UIUC
password: 673TCdtif

For more information contact Jim Lev,, 217.244.5095

See attached file for complete details and electronic bidding information.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Chris Rogan
Chief Procurement Officer - John Donato
State Purchasing Officer - John Knittle
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
There is a 3 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • RFPU22R06Ad.pdf (208 KB)
  • U22R06AdAddendum.pdf (160 KB)