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Public Higher Education Bulletin

University of Illinois Springfield
RFP #JM219

Request for Proposal: Higher Education Undergraduate Recruitment Service

Renewal Info
Published Wednesday April 22, 2020
Renewal entered into with:
Vendor: EAB Global Inc.
Amount: An estimated $1,900,000
Renewal: 1st of 3, 7/1/2020 through 6/30/2022
Pricing Changes: 
3% increase
Service/Product Changes: 
Potential Future Renewals: $4,000,000
The State Purchasing Officer for this procurement is now Caleb Adams.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Friday September 20, 2019
Vendor: EAB Global Inc.
Change Order Amount: $80,000

RFP specifications covered the recruitment and retention of students for UIS. Original calculations did not include the transfer student population which needs to be included in this Agreement.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Ashley Stewart.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Friday June 15, 2018
Awarded to:
Vendor: EAB Global Inc., Washington, DC
Amount: An estimated $1,750,000
An estimated start date of 7/1/2018 through 6/30/2020
3 two-year
Potential Future Renewals: $6,000,000
Number of Unsuccessful, Responsive Respondents: 1
This award is based upon the evaluation criteria in the solicitation (Technical Evaluation 70% and Pricing Evaluation 30%) and is the combined total for the requirements of the RFP. Reference JM219 information document for additional information.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday March 1, 2018
Addendum 1 has been added to answer vendor questions and to clarify information within the RFP document. The RFP opening date has been changed to March 13, 2018 at 2:00pm.
First published Thursday, February 8, 2018
Sealed proposals will be accepted below until 3:00 PM, Tuesday March 13, 2018:
At the following address:
Purchasing Department
BSB 106
One University Plaza
Springfield, IL 62703-5407
The University of Illinois Springfield is seeking proposals from qualified firms to develop and implement an undergraduate recruitment program to increase response rate to a targeted search and generate more inquiries and applications from well-matched students who will attend and potentially graduate from the University, provide a student analytics solution to increase student success and provide a broad software analytics solution to improve retention rates and eventual graduation success. The contract will be awarded to the responsive and responsible Vendor for the period of July 1, 2018 (or at contract execution) through June 30, 2020 with the option to renew for four (4) additional two-year periods at the same terms and conditions based on satisfactory performance, continuing need and availability of funds.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jill Menezes
BSB 106
One University Plaza
Springfield, IL 62703
Phone: (217) 206-6651
FAX: (217) 206-6607
State Purchasing Officer - Scott Kinsell
Submit 7 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
Proposal documents may be obtained by contacting the Purchasing Office.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • JM219.pdf (437 KB)
Other Public Documents
  • Addendum1JM219.pdf (132 KB)
  • JM219BEPUtilizationPlan.pdf (167 KB)
  • JM219ChangeOrderJustification.pdf (687 KB)
  • JM219Information.pdf (604 KB)