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Public Higher Education Bulletin

University of Illinois Springfield
RFP #JM620
Request for Proposal: Athletic Charter Bus Transportation
Award Info Published Monday August 19, 2019
Awarded to:
Vendor: Vandalia Bus Lines Inc., Caseyville, IL
Amount: An estimated $850,000
An estimated start date of 8/30/2019 through 6/30/2024
1 three-year, then 1 two-year
Potential Future Renewals: $1,000,000
Number of Unsuccessful, Responsive Respondents: 1
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Ashley Stewart.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Friday, June 28, 2019
Sealed proposals will be accepted below until 2:00 PM, Tuesday July 23, 2019:
At the following address:
Purchasing Department
BSB 106
One University Plaza
Springfield, IL 62703-5407
University of Illinois Springfield on behalf of Intercollegiate Athletics (?University?) is seeking proposals from prospective partners interested in providing safe and reliable charter coach services for transporting teams, related staff and official travel parties to and from competitions away from the UIS campus as well as local transportation at the competition site. University travel generally takes place in the Midwest. National travel elsewhere may occur less frequently. These trips may originate in Springfield for round trip service and local transportation, originate at the competition site for local and return leg to Springfield or to local transportation at the competition site. Each athletic team has its own schedule of events, and there can be a great deal of overlap between seasons of different sports. Transportation may be required for several teams to different locations in the same day or weekend, and the University seeks a vendor to satisfy all the athletic transportation needs throughout a given academic year. The initial term of the contract will be from date of execution through June 30, 2024 with the potential for renewal of one (1) three-year term and one (1) two-year term.

For additional information, contact:
Jill Menezes
BSB 106
One University Plaza
Springfield, IL 62703
Phone: (217) 206-6651
FAX: (217) 206-6607
State Purchasing Officer - Ashley Stewart
Submit 4 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Proposal documents may be obtained by contacting the Purchasing Office. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is no BEP goal for this procurement. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • JM620AthleticCharterBusTransportation.pdf (474 KB)
  • JM620BusTransportationPricing.xlsx (17 KB)
  • JM620VendorQuestionnairefillinform.docx (21 KB)
Other Public Documents
  • JM620RFPOpeningSheet.pdf (268 KB)