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Public Higher Education Bulletin

 
University of Illinois at Urbana-Champaign
SoleSource #1HJH16R0325073
Announcement of a Sole Source Purchase
Renewal Info
Published Wednesday May 29, 2019
Renewal entered into with:
Vendor: Ex Libris USA Inc
Amount: An estimated $112,727
Renewal: 4 of 4, 7/1/2019 through 6/30/2020
Pricing Changes: 
None
Service/Product Changes: 
None
Sole Source Status: 
The University has verified that these resources are still only available from this vendor.
Potential Future Renewals: None
Comments: This renewal has been reviewed with the Office of Procurement Diversity in compliance with the BEP Act (30 ILCS 575); specifically the requirements regarding compliance with goals on the contract being renewed and reviewing goal levels on renewal as set forth in PA 100-391.
The buyer for this procurement is now Sherri Eddings, (217) 333-3840.
The State Purchasing Officer for this procurement is now Catherine Bradbury.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday April 6, 2018
Renewal entered into with:
Vendor: Ex Libris USA Inc
Amount: An estimated $112,727
Renewal: 3rd of 4, 7/1/2018 through 6/30/2019
Pricing Changes: 
4.5% Increase
Service/Product Changes: 
None
Sole Source Status: 
The University has verified that these resources are still only available from this vendor.
Potential Future Renewals: $119,863
The State Purchasing Officer for this procurement is now Margaret van Dijk.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday February 24, 2017
Renewal entered into with:
Vendor: Ex Libris USA Inc
Amount: An estimated $122,410
Renewal: 2nd of 4, 7/1/2017 through 6/30/2018
Pricing Changes: 
4.5% increase
Service/Product Changes: 
None
Sole Source Status: 
The University has verified that these resources are still only available from this vendor.
Potential Future Renewals: $232,590
The State Purchasing Officer for this procurement is now Aaron M. Finder.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday April 20, 2016
Renewal entered into with:
Vendor: Ex Libris USA Inc
Amount: An estimated $125,015
Renewal: 1st of 4, 7/1/2016 through 6/30/2017
Pricing Changes: 
5% increase
Service/Product Changes: 
None
Sole Source Status: 
The University has verified that these resources are still only available from this vendor.
Potential Future Renewals: $355,000
The State Purchasing Officer for this procurement is now Aaron M. Finder.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Friday May 29, 2015
Awarded to:
Vendor: Ex Libris USA Inc, Des Plaines, IL
Amount: An estimated $119,433
Terms:
An estimated start date of 7/1/2015 through 6/30/2016, 12 months
Renewals:
4 one-year
Potential Future Renewals: $480,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Tuesday May 12, 2015
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, April 28, 2015
The University awarded a contract for SFX Software Maintenance to Ex Libris USA Inc, Des Plaines, IL, for an estimated $119,433.
The Consortium of Academic and Research Libraries in Illinois (CARLI) provides essential library infrastructure and resources to sustain the academic excellence of programs at 131 public universities, community colleges, private colleges and universities, and special libraries throughout Illinois. Through CARLI, libraries leverage their combined resources to meet the research needs of 939,000 higher education students, faculty, and staff, including over 102,000 across the three University of Illinois campuses. A list of CARLI member libraries is available at http://www.carli.illinois.edu/membership/mem-libs. Members of CARLI choose to participate in programs and services available and supported by the consortium. SFX is one of the products offered by CARLI. The SFX software produced by Ex Libris is a link resolver. A link resolver is an essential part of contemporary library automation. It connects students and researchers from citation-level databases in which libraries have invested hundreds of thousands of dollars to the â??appropriate copyâ?? of the electronic full-text in which libraries have likewise invested hundreds of thousands of dollars and for which the students and researchers seek. Without a link resolver in the middle, there is no connection between the indexes of â??what existsâ?? and the repositories of â??what the library has.â??
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Holly Highland
212 Illini Plaza
1817 S. Neil Street
Champaign, IL 61820
Phone: (217) 300-8258
FAX: (217) 239-6877
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Date:
May 13, 2015
Time:
3:00 PM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-036
100 West Randolph
Chicago, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 720-7105
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
May 8, 2015
Register with:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 1HJH16R0325073Part1.pdf (328 KB)
Sole Source Justification Part 2
  • 1HJH16R0325073Part2.pdf (54 KB)